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Code 237939U-01

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PUBLISHED BY:

Olivetti I- Jet S.p.A.Localit Le Vieux11020 ARNAD (Italy)

Editors:

Olivetti Lexikon, S.p.A.Divisione @ Home/OfficeVia Jervis, 77 - 10015 IVREA (Italy)

Copyright 2001, Olivetti

All rights reserved

The manufacturer reserves the right to make any changes to the machine described in this manual,at any time, and without prior warning.

This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide

connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system.However, due to differences between individual PSTNs in the various countries, the approval doesnot unconditionally guarantee success operation of every PSTN termination point.If you encounter any problems, you should contact your supplier immediately.

In accordance with directive 1999/05/CE, conformity to quality

requirements is attested to, by the affixing of the mark on themachine.

Network compatibility declarationThis product has been designed and developed to operate in the networks of all European

Community countries, and in those of Switzerland and Norway.Full compatibility with the networks of individual countries will depend on specific national softwareparameters which can be set in the product. If you encounter problems with non EC PSTN networks,contact your national technical support service.

Your attention is drawn to the following conditions that could compromise the conformity attestedabove as well as the machines characteristics:

incorrect electrical supply; incorrect installation, erroneous or improper use, or any use that differs from what is indicated

in the User Manual supplied with the machine; replacement of components or original parts using other types, not approved by the manufac-

turer, or where carried out by unauthorized persons.

WARNING: THIS EQUIPMENT MUST BE EARTHED.

The electrical socket must be near to hand and easily accessible. To disconnect the machine fromthe electrical power supply, unplug it from the supply socket.

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QUICK REFERENCE GUIDE

CHANGING DATE AND TIME

Press KEY DISPLAY

FUNCTION (severaltimes)

FAX SET-UP

START DATE AND TIME

START FORMAT: DD/MM/YY

START FORMAT:24 H

START DD/MM/YY HH:MM26-02-99 16:30

Type new date and timethen press START toconfirm and STOP torestore the fax machineto the initial waitingmode.

DD/MM/YY HH:MM01-03-99 08:00

ENTERING YOUR NAME AND FAX NUMBER

Press KEY DISPLAY


INSTALLATION

START TEL. LINE SET-UP


STATION NAME

START TYPE YOUR NAME_

You can set up to 16 characters, selecting them, oneat a time, with the numeric keys.

START PHONE NUMBER

START TYPE YOUR NUMBER_

Enter your fax number(max 20 digits) e.g.:230023, then pressSTARTto confirm andSTOPto restore the fax

machine to the initialwaiting mode.

TYPE YOUR NUMBER230023

TRANSMITT

Proc

1 Insert the ADF.

2 Dial the renumber (mdirectly onkeypad.

3 Press theto start th

transmiss

- Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off an

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QUICK REFERENCE GUIDE

TO PRINT OUT THE TRANSMISSION,

ACTIVITY AND BROADCASTING REPOR

Procedure DISPLAY

1 Press the FUNCTIONkey (several times).

PRINT OUT RE

2 Press the STARTkey. LAST TX REP

3 Press the keys todisplay the other twooptions available

ACTIVITY REPORTand PRINT: ID LIST(in the example: LASTBROAD. REPORT).

LAST BROAD. R

4 Press the STARTkeyto confirm yourselection. The faxmachine automaticallyreturns to the initialwaiting mode.

AUTOMATIC RX02-03-99

TO MAKE ONE OR MORE COPIES

Procedure DISPLAY

1 Insert the document inADF and press theCOPYkey.

100% TEXTNORMAL 1

2 Choose, using on the

keys, the type ofcontrast (LIGHT, DARK

and NORMAL), ofresolution (TEXT andPHOTO) and the zoomvalue (100%, 70% and140%).

100% TEXTNORMAL 1

3 Press the COPYkeydirectly if you wish tomake a single copy,otherwise enter thenumber of copies yourequire (max 9) beforepressing the COPYkey.

100% TEXTNORMAL 5

, and

,

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READ THESE IMPORTANT RECOMMENDATIONS FIRST ...

The fax machine you have purchased is a high quality

product satisfying all requirements.For its best use you should follow the general recommen-dations indicated hereafter.

LOCATION ...

Place the fax machine on a stable, flat surface with novibrations, in order to avoid it falling, thus causing in-

jury to people or damage to the product. Keep the fax away from water or steam sources, ex-

cessive heat sources and dusty rooms. Also, do notexpose it to direct sunlight.

Keep the fax away from other electrical or electronicappliances which may generate interference, e.g. ra-

dio, television, etc. Do not surround the fax with books, documents or

objects which reduce the space necessary for air cir-culation. Ideal environmental conditions for its locationare from 5C to 35C with a humidity rate between15% and 85%.

Leave enough room in front of the outlet slot for origi-nals, received or copied documents, so they will not

fall onto the floor.

CONNECTION TO THE ELECTRICAL POWERSUPPLY ...

The fax machine is provided with a power cable with agrounded plug. If your wall power socket does notallow plug insertion or if it does not have a ground, getin touch with a qualified electrician to update your elec-trical mains outlet to the current standards.

Make sure that the power cable is easily accessiblewithout obstructing the passage, avoiding treading on,or tripping over it.

Make sure that power voltage and frequency of theelectrical outlet correspond to the power voltage and

frequency values indicated on the rear plate of the faxmachine.

Never connect the fax to a multiple plug or to an exten-sion cable to which another appliance is already con-nected: poor electrical contact may cause overheatingand originate fire or electrical shocks.

CONNECTION TO THE TELEPHONE LINE ...

Since the connection of the fax machine, telephone, an-swering machine and other devices to a telephone line issubject to national standards, please refer to the currentregulations in your own country.

INSTALLATION AND SET-UP PARAMETERS ...

At national level, the settings and set-up parameters foreach installation may change according to the requirementsor individual user needs. Therefore, these settings and

those indicated in the manual may not always be the

same: it is suggested that you print them out before mak-ing any modifications.

MAINTENANCE ...

When cleaning the fax, first disconnect it from the

electrical power supply. Use only a dampened cloth.Do not use corrosive substances, such as solvents,

alcohol, petrol or abrasive components. Never introduce foreign bodies (liquids included) into

the fax machine: their accidental contact with poweredparts may cause a fire or electric shocks.

REPAIRS ...

Never try to repair the fax if you do not have the nec-essary competence: by removing the outer casing, youmay risk electrical shocks or other injury. Always call aqualified service technician.

When replacing components (accessories included),make sure that you use only original material approved

by the manufacturer. Use of other material might com-promise the safety features, as well as causing fire

and electrical shocks. Disconnect the fax from the power supply and contact

a qualified service technician, if any of the followingconditions occur:- the power cable, or its plug are damaged or worn- the outer casing is damaged- liquid has been poured inside by accident (rain in-

cluded!)

FOR CORRECT USE ...

Before using your fax machine, read carefully the in-structions contained in this manual. Keep the manualfor further consultation.

The fax machine has already been set for operationaccording to the standards of the telephone networkwithin your country.

If you do not use the fax machine for long periods it

should be disconnected from the power supply to avoiddamage from power surges and peaks.

THE HANDSET ...

In case of voltage drop or interruption in the powersupply, you can neither make nor receive telephonecalls the keypad is disabled.

However, if you absolutely need the fax machine tomake a call, you have to use an emergency phone, atype certified by the network manager, which you

can connect directly to the fax machine.

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1. Enclosed handset.

2. Paper support extension.

3. Sheet feeder (ASF) adjustable according to the following paper formats: A4, Letter and Legal. Maximum capacity:40 sheets (80 gr/m2).

4. Paper feeder adjustment lever.

5. Automatic feeder for documents to be transmitted and copied (ADF). Maximum capacity: 5 A4, A5, Letter andLegal sheets.

6. Paper guides. Adjustable according to the width of the document to be transmitted or copied.

7. Operator console.

8. Display.9. Outlet for the originals and for received or copied documents.

10. Loudspeaker.

11. Connecting sockets and parallel port.

12. Print head compartment cover.

13. Print head compartement and band blocking the print head carriage (to be removed before connecting the faxmachine to the mains power supply).

14. Optical scanner.

15. Serial number label (see the bottom casing).

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CONSOLE

DISPLAY

Displays on two 16-characters lines: Date and time Machine status, menu and sub-menu

items, parameters and relative values Error messages

Resolution and contrast values for docu-ment scanning.

NUMERIC KEYPAD (0-9)

A-L For dialling the fax machine or tel-ephone number.

A If kept pressed for more than one sec-ond, they automatically selects (if pro-grammed previously) the telephone orfax number they are associated with(one-touch dial feature).

P Sets any other numeric data.Selects digits and alphanumeric char-

acters during the setting of numbers andnames.

KEY

P Selects "next" special characters andsymbols during the setting of names.Dials remote control codes.

A-L With tone dialling, it transmits a tone downthe line for special network services.

L-A-P Used for switching temporarily frompulse (decadic) to tone dialling(multifrequency).

KEY #

A-L With tone dialling, it transmits a tonedown the line for special network serv-ices.

KEY &

P Back selects special characters andsymbols when setting names.

F (FUNCTION)

A Accesses to programming mode.P Selects menus and sub-menus.

When setting the time, it changes (if youchose the 12-hour time format) the for-mat from p.m. to a.m. and vice versa.

This feature is enabled only in some countries.

A-L Pressed while dialling the fax or tel-ephone number, it associates with that

number the ability to detect a secondtone when dialling, in some telephoneexchanges.

P It performs the same function for num-bers programmed under one-touch dialand speed dialling.

R

L With the handset lifted, to access spe-cial functions provided by the networkoperator and commonly known as REG-ISTER RECALL (R function).

Some keys may perform several functions, depending on the operational setting of the fax machine:

A Waiting mode, when the fax machine is not active.P Programming mode (access to various menus) after pressing theFUNCTION key.C Comnunication mode, during transmission or reception operation.L Linemode, after pressing the HOOKkey or lifting the receiver.

*

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RX MODE

A Selects reception methods.

(HOLD)

L During a telephone conversation, putsthe call on hold.

P Select next or previous parametervalue.

L To raise or lower loudspeaker volumeafter pressing the HOOK key.

RESOL.

A Adjusts the resolution of the documentsto be transmitted (only with the docu-ment inserted in ADF).

CONTR.A Adjusts the contrast of the documents

to be transmitted/copied (only with thedocument inserted in ADF).

S. DIAL

A Followed by two alphanumeric keys (01-32), selects automatically (if it has beenprogrammed) the telephone or the faxmachine number associated to them.

CLEAR

P Clears incorrect settings and program-

ming errors.LAST TX

A If pressed once it displays the outcomeof the last transmission.

(REDIAL)

A If pressed twice, it redials the last faxnumber entered (only if the document isinserted in the ADF).Redials the last telephone number entered.

PAUSE

A -L Sets a pause between the digits of the

international code, the area code andthe remote party number during the di-alling of the telephone or fax machinenumber.

P Performs the same function for the num-bers entered under the speed diallingand the one touch dialling.

EXTERNAL

A-L If pressed before dialling a number itallows access to the public line, if thefax machine is connected to a privatebranch exchange.

P Performs the same function for numbersprogrammed under one-touch dial andspeed dialling.

"ERROR" LED

Signals an operating anomaly occurringduring transmission or reception.

STOP

A Interrupts a copying operation.Ejects a document from ADF.Switches off the ERROR led.

P Restores the fax machine to the wait-ing mode.Interrupts a programming operation.

C Interrupts a transmission or receptionoperation.

HOOKA Line setting: equivalent to lifting the

handset.

START

L Starts reception.A-L After dialling the fax number, it starts

transmission (only with the documentinserted in ADF).

P Confirms the selection of menus, sub-menus, parameters and related valuesand moves on to next procedure.

A Starts copying (only with the documentinserted in ADF).

A Reduces or enlarges the documents tobe copied (only with the document in-serted in ADF). Available reduction andenlargement values are respectively:70% and 140%.

A Adjusts the resolution of the documentsto be copied (only with the document

inserted in ADF).

A Adjusts the contrast of the documents tobe copied (only with the document in-serted in ADF).

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TABLE OF CONTENTS

INSTALLATION 1

PACKAGE CONTENTS... .......................................... 1

INSTALLING... ........................................................... 1

CONNECTING TO THE ELECTRICAL POWERSUPPLY AND TO THE TELEPHONE LINE... ............. 2

Connecting to the electrical power supply... ................ 2

Connecting to the telephone line... ............................. 2

Connecting a possible emergency telephone orother equipment ... .................................................... 2

LOADING PAPER ... .................................................. 3

INSTALLING THE PRINT HEAD ... ............................ 3

CHANGING DATE AND TIME ................................... 6

ONLY YOUR NAME AND YOUR FAX NUMBERARE MISSING ... ....................................................... 6

Setting the name ... .................................................... 6

Setting the fax number ... ........................................... 7

Name and fax number position ... ............................... 7

CONFIGURING THE FAX TO THETELEPHONE LINE ... 8

CONNECTING TO A PUBLIC LINE ... ....................... 8

CONNECTING TO A PRIVATE LINE (PBX) ... ........... 9

FOR EVERYDAY USE 10

WHICH DOCUMENTS YOU CAN USE ... ................ 11

INSERTING THE DOCUMENT IN ADF ... ............... 11

ADJUSTING THE CONTRAST AND RESOLUTIONOF A DOCUMENT TO BE TRANSMITTED ORCOPIED ... ............................................................... 11

TRANSMITTING A DOCUMENT ............................. 12

PARTICULAR DIALLING CASES ... ........................ 13

TRANSMITTING A DOCUMENT AT A PRESETTIME (DELAYED TRANSMISSION)... ...................... 14

CHANGING/CLEARING A PRESET DELAYEDTRANSMISSION... .................................................. 15

TRANSMITTING A DOCUMENT FROMMEMORY ... ............................................................. 16

CHANGING/RESENDING/CLEARING A PRESETMEMORY TRANSMISSION ... ................................. 17

IF THE TRANSMISSION IS NOTSUCCESSFUL ... .................................................... 17

RECEIVING A DOCUMENT ... ................................ 18

IF THE FAX MACHINE RUNS OUT OF PAPER ORINK OR IN THE CASE OF POWER FAILURE.......... 18

RECEPTION MODES ... .......................................... 18Manual reception ... .................................................18

Automatic reception ... ............................................. 19

Automatic reception with call type recognition ... ...... 19

Reception with an external answering machine ...... 20

PROGRAMMING ONE-TOUCH DIAL AND SPEEDDIALLING ... ............................................................ 20

One-touch dial... ..................... ...................... ............ 20

Speed dialling ... ................... ...................... .............. 22

TRANSMITTING WITH ONE-TOUCH DIAL ... ........ 23

TRANSMITTING WITH SPEED DIALLING ... .......... 23

TRANSMITTING WITH ONE-TOUCH DIAL ORSPEED DIALLING BY SEARCHING IN THEASSOCIATED LISTS ... ........................................... 23

REPORTS AND LISTS ............................................ 24

The reports... ........................................................... 24

Enabling/disabling automatic printing oftransmission report and error report ... .................... 25

Enabling/disabling automatic printing of broadcast

report ... ................................................................... 25Enabling/disabling automatic printing of data abouta delayed transmission ... ......................................... 25

Printing on request the transmission report,the activity report and the broadcasting report ... ...... 26

Interpreting the reports ... ........................................ 26

Lists... ...................................................................... 27

Printing the setup parameters ... .............................. 27

Printing the configuration parameters list,the data stored in the speed dialling codes andthe one-touch dial numeric keys ... ........................... 27

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USING THE FAX MACHINE AS ATELEPHONE 28

CALLING WITH ONE-TOUCH DIAL ... .................... 28

CALLING WITH SPEED DIALLING... ...................... 28

CALLING WITH ONE-TOUCH DIAL OR SPEEDDIALLING BY SEARCHING IN THE ASSOCIATEDLISTS... ................................................................... 28

USING THE FAX MACHINE AS A COPIER 29

DOCUMENTS YOU CAN COPY... ................. ........... 29

MAKING A COPY ... ................................................ 29

FOR A MORE SOPHISTICATED USE 31

OTHER USEFUL RECEPTION SETTINGS............. 31

Reducing the print area of a received document ... .. 31

Receiving a document longer than the paper size ... 31

Changing the number of rings .............. .............. ... 32

To change ringing volume ... .................................... 32

Changing the beeper duration ... .................. ............ 33

Changing the silence lapse ... ........................... ........ 33

Changing the remote control code... ........................ 34

OTHER USEFUL TRANSMISSION SETTINGS... .... 34Setting automatic resolution... .................................. 34

Enabling/disabling the re-transmission of a failedtransmission ... ......................................................... 35

Hearing the connection tones ... .................. ............. 35

Adjusting the loudspeaker volume ... ........................ 35

Adjusting the volume of the buzzer ... ....................... 36

Reducing the speed transmission ... ......................... 36

Enabling/disabling the ECM mode ... ........................ 36

TRANSMITTING/RECEIVING A DOCUMENT

WITH THE POLLING FACILITY ... ........................... 37What is polling ... ...................................................... 37

Making the transmission request(polling for reception) ... ........................................... 37

Changing/deleting a previously set polling receptionoperation ... ............................................................. 38

Programming the fax machine to poll a document(polling in transmission) ... ........................................ 38

MAINTENANCE 39

REPLACING THE PRINT HEAD ... .......................... 39

PRINT HEAD CLEARING AND MANUALNOZZLE TESTING ... .............................................. 41

CLEANING THE ELECTRICAL CONTACTSOF THE PRINT HEAD ... ......................................... 41

CLEANING THE PRINT HEAD PAD ... .................... 42

CLEANING THE OPTICAL READER ... ................... 43

CLEANING THE CASING ... .................................... 43

REMOVING JAMMED DOCUMENTS ANDSHEETS ... .............................................................. 43

SOLVING SMALL PROBLEMS ... ............. ............ .... 44

ERROR CODES ... .................................................. 45

SIGNALS AND MESSAGES ... ................................ 46

Acoustic signals ... .................................................... 46

Error messages on display ... ................................... 46

APPENDIX 48

OTHER ACOUSTIC SIGNALS ... ............................. 48

OTHER MESSAGES ON DISPLAY ... ...................... 48

TECHNICAL DATA ... .............................................. 49

EXAMPLE STANDARD FORM ITU-TS TESTSHEET N1 (SLEREXE LETTER) ........................... 50

TO USE IT AS A PRINTER 51

TO CONNECT IT TO A PC ... .................................. 51

TO INSTALL THE SOFTWARE ... ............................ 51

Notes on the Use of the Communication Port ... ....... 52

INDEX 53

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1

INSTALLATION

PACKAGE CONTENTS...

In addition to the machine, supplied with a power cord, inthe package you will find:

The telephone connection cord The telephone Plug (where required) The package containing the print head provided with

the machine (Starter Cartridge) The telephone receiver The support for feeder paper This manual, together with Quick Reference Guide The Linkfax software installation CD (to use the fax

machine as a printer) The print head box.

INSTALLING...

1. Insert the paper support extension in the appropri-ate slot by pushing it until it clicks.

2. Insert the handset cord connector into the socket withthe symbol on the fax machine.

3. Place the handset in its cradle.

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2

2. Insert the extension plug at the other end of the cordinto the telephone line wall socket.

If the network to which the fax machine is con-nected has more than one socket connectedin series, you must connect the fax machine tothe primary socket.

Connecting a possible emergencytelephone or other equipment ...

1. Plug the telephone cord or the answering machinecord into the socket on the extension plug.

In some countries, answering machines, telephones orother equipment can be connected via socket TEL onthe fax machine (covered by a tear-off flap). For furtherinformation refer to the standards in your country.

If the network to which the fax machine is con-nected has more than one socket connectedin series, you must use an approved telephonemodel.

CONNECTING TO THE ELECTRICAL POWERSUPPLY AND TO THE TELEPHONE LINE...

Remove the band which blocks the print head car-

riage before connecting the fax machine to the mainspower supply (see the print head compartiment).

Connecting to the electrical power supply...

1. Plug the power cord into the wall power socket. Thefax machine automatically performs a quick self-testprocedure to check that its components operate prop-erly, the display will then show the following mes-sages: AUTOMATIC RX on the top line and CHECKPRINT HEAD on the bottom line.

The fax machine will be connected perma-nently, ready to receive and transmit documents

24 hours a day.If you want to switch it off, you have to unplugthe power cablefrom the electrical power sup-ply as the fax machine has no on-off switch.

If by accident the displayed messages are notwritten in your language, select the desired LAN-GUAGE among those available by pressing insequence the following keys

FUNCTION (eight times), START, FUNCTION,START, until you select the desired lan-guage, then START and finally STOP.

Connecting to the telephone line...Connect the fax machine with the telephone lineusingonly the provided cord. Do not use other cords,otherwise the fax machine may not work properly.

1. Insert the miniature connector (which is small andtransparent) of the telephone line connection cordinto the LINE socket on the fax machine. A clickindicates that it has been inserted correctly.

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3

LOADING PAPER ...

The sheet feeder tray (ASF) can contain a quantity ofsheets not exceeding the reference notch (usually, 40

sheetsof 80 gr/m2) which are used to print receiveddocuments or to photocopy any type of original. The traycan accommodate paper sizes A4 (210 x 297), US Let-ter(216 x 279 mm), and US Legal (216 x 356 mm), ofweights ranging from 70 gr/m2to 90 gr/m2.

1. Holding the sheets by the top edge, drop them intothe sheet feeder without folding or forcing them.

2. Push the sheets against the left side of the tray usingthe adjustment lever.

If you add more sheets into the sheet feeder,make sure care to insert the fresh sheets underand not over the remaining ones.

After manually adjusting the sheet feeder, to ensure theproper operation of the fax machine, you also have tocheck whether the print format set on the fax machinecoincides with the paper format you want to use.

Procedure DISPLAY

1 Press the FUNCTIONkey until the displayshows --->

FAX SET-UP

2 Press the STARTkey. DATE AND TIME

3 Press the FUNCTIONkey key until the displayshows --->

PRINTER PARAMET.

4 Press the STARTkey. SIZE: A4

5 Press the keys until the display showsthe format you want touse, in the example"Letter".

SIZE:LETTER

6 Press the START keyto confirm the setting,then the STOP key.

AUTOMATIC RXCHECK PRINT HEAD

INSTALLING THE PRINT HEAD ...

1. Lift the cover of the print head compartment, placingyour finger in the centre recess.

REFERENCENOTCH

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4

2. Remove the print head from its box and, holding it by

its finger grip, remove the protective film from theprint nozzles.

Avoid touching the nozzles and the electricalcontacts.

3. Insert the print head in its housing with the electri-cal contacts towards the front part of the fax ma-chine.

4. Push the print head in the direction of the arrowuntil you hear a click, confirming that it has beeninserted properly, then close the print head compart-ment cover.

If, after installing the print head, the message

CHECK PRINT HEAD is displayed again, try toremove and reinsert the print head pushing it harder.If the message persists, remove the print head andclean the electrical contacts of the print head and ofthe carriage, see Cleaning the electrical contactsof the print head, under the Maintenance chapter.

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5

To release the print head, push the levers in the di-rection of the arrow.

5. The fax machine automatically feeds a sheet of paperand starts the nozzles cleaning and checking pro-cedure, which ends with:

printing, on the automatically fed sheet, the follow-ing diagnostic result

containing:

- a numbered scale, to check ink flow and the elec-trical circuits associated with the print head noz-zles.

- a set of graphics and text, to assess print quality. displaying the message: CHECK PRINT OUT,

1=EXIT 0=REPEAT.

6. Examine the print sample as follows:

Check the numbered scale for interruptions andthe black areas for horizontal white lines: ifnone are present, then the print head is installed

properly and is operating normally. Set the value 1,and the fax machine will go back to its initial waitingmode and ready for use. The AUTOMATIC RXmessage will be displayed on the upper line andthe date and time on the lower line.

If, instead, you see interruptions or white lines,set 0to repeat only the nozzle cleaning operation:if the new print sample continues to be unsatisfac-tory, repeat the procedure again.

If, after repeating the procedure three times, printquality still fails to meet expectations, perform thefollowing operations consecutively, stopping as soon

as a satisfactory print sample is obtained:- Use the fax machine to make a copy of a docu-

ment with the type of graphics or text you requireand assess its quality.

- Change paper type (the paper you are using maybe very porous) and repeat the procedure again.

- Remove and reinstall the print head.- Remove the print head and visually check for the

presence of a particle on the print nozzle; if youfind one, carefully remove it, taking care not totouch the electrical contacts; move the carriageagainst the left side, then clean the print head pad,

see Cleaning the print head pad under theMaintenance chapter. Lastly, reinstall the printhead.

- Remove the print head and clean its electrical con-tacts and those of the print head carriage, seeCleaning the electrical contacts of the printhead under the Maintenance chapter.

- Reinstall the print head.- Call technical service.

Print head replacement

To replace the print head refer to the chapter "Main-

tenance".

numbered scale

black areas

ONE ORE MORE GAPS IN THE TOP NUMBERED SCALE AS WELL AS WHITE HORIZONTAL LINESIN SOLID BLACK AREAS MEAN A LOWER PRINT QUALITY.PLEASE, REFER TO THE CHAPTER 'MAINTENANCE' IN THE INSTRUCTIONS.

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6

If in any operating phasetwo minutes pass with-out you entering any data, the fax machine willautomatically go back to its initial waiting mode.

Remember that the waiting mode indicates the con-ditions of inactivity the fax machine is in.

ONLY YOUR NAME AND YOUR FAX NUMBERARE MISSING ...

Once set, the name and number (sender identification)will remain unchanged, unless modified, and both willappear on every fax page transmitted.

Setting the name ...

Press KEY DISPLAY

FUNCTION ...

...until the display shows--->

INSTALLATION

START TEL. LINE SET-UP

FUNCTION(twice) STATION NAME

START TYPE YOUR NAME_

You can enter a maximum of 16 characters by selecting

them, one by one, using the numeric keys. Each numerickey selects cyclically the characters present in its reper-tory (see console left side), starting from the numericcharacter and proposing the next character each time itis pressed. By pressing the keys * and # you can enter avariety of symbols in your name, e.g. &.

If you want to enter an empty space, simply move thecursor using the > key without entering any character.

For example, to enter the name "LARA":

Press KEY DISPLAY

5 ...

... until the letter "L" hasbeen selected.

TYPE YOUR NAMEL

> ...

... the cursor movesforward of one position.

TYPE YOUR NAMEL_

2 ...

... until the letter "A" isdisplayed.

TYPE YOUR NAMELA_

CHANGING DATE AND TIME ...

If the date and time on the display are not correct, youcan change them at any time.

Procedure DISPLAY

FUNCTION until thedisplay shows --->

FAX SET-UP

START DATE AND TIME

If you think you have made a mistake, press STOPand repeat the procedure.

START FORMAT: DD/MM/YY

If you want to select a different format from the one

displayed, press the keys.

START

The format is displayedFORMAT:24 H

If you want to select the other time format (12 hour),press thekeys.

START

The cursor blinks on thefirst digit of the date.

DD/MM/YY HH:MM20-03-99 09:22

If you have selected the 12 hour time format, the letterP (p.m.) or the letter A (a.m.) will be displayed. Totoggle from one letter to the other, press the

FUNCTION key.

Type the new date andtime (e.g. 21-03-99,10:30). Each time youenter a digit, the cursormoves on to the nextone.

DD/MM/YY HH:MM21-03-99 10:30

If you only want to change some digits, move thecursor on them using thekeys and type the correctdigits over them.

START

The procedure forchanging date and timeis now complete.

VARIOUS SETTINGS

New date and time will automatically be updated andwill be printed on every transmitted page.

STOP ...

To restore the faxmachine to its initialwaiting mode.

AUTOMATIC RX21-03-99 10:32

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CONNECTING TO A PUBLIC LINE ...

The fax machine is already set to be connected to apublic line. In any case, check that:

the "PUBLIC LINE" parameter is selected the dialling mode selected (pulse = decadic or tone

= multifrequency) corresponds to that of the publictelephone exchange managing the line to which thefax machine has been connected. If in doubt aboutthe selection to be made, ask the public telephonenetwork manager.

In some countries the pulse dialling mode =decadic is not available. In this case, the fax ma-chine will not show the messages given in steps 5 and6 of the following procedure:

Procedure DISPLAY

1 Make sure that thedisplay shows the initialwaiting mode with dateand time.


2 Press the FUNCTIONkey until the displayshows --->.

INSTALLATION

3 Press the START key. TEL. LINE SET-UP

4 Press the START key. PUBL.LINE (PSTN)

If the fax machine is set for connection to "privateline", press the keys to select connection to"public line".

5 Press the STARTkey. PSTN DIAL:TONE

6 Press thekeys toselect the other diallingmode: PSTNDIAL:PULSE.

PSTN DIAL:PULSE

7 Press the STARTkey

to confirm the selectionand then the STOPkeyto restore the initialwaiting mode of the faxmachine.

AUTOMATIC RX

02-03-99 10:48

CONFIGURING THE FAX TO THE TELEPHONE LINE ...

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CONNECTING TO A PRIVATE LINE (PBX) ...

To connect your fax machine to a private line and to beable to use it also on a public line, you have to:

select the "PRIVATE LINE" parameter. set the diall ing mode (pulse = decadic or tone =

multifrequency) to the one used by the privatetelephone exchange (switchboard) managing the lineto which the fax machine has been connected. If indoubt about the selection to be made, ask the pri-vate telephone network manager.

set the output mode (area code or flash) to accessthe public telephone exchange from the private tel-ephone exchange (switchboard).

adjust the dialling type (pulse or tone) to the oneused by the public telephone exchange.

In some countries the pulse dialling mode =decadic is not available. In this case, the fax ma-chine will not show the messages given in steps 6, 7,10 and 11 of the following procedure:

Procedure DISPLAY

1 Make sure that thedisplay shows the initialwaiting mode with date

and time.



INSTALLATION


4 Press the START key. PUBL.LINE (PSTN)

5 Press the keys toshow the other optionavailable: " PRIV.LINE

(PBX)".

PRIV.LINE (PBX)

6 Press the START key. PBX DIAL:TONE

7 Press the keys toshow the other diallingmode: "PBXDIAL:PULSE"

PBX DIAL:PULSE

8 Press the START keyto confirm yourselection.

EXT. LINE: PREFIX

9 Press thekeys to

show the other option"EXT.LINE:FLASH" orgo directly to the nextstep if you want toconfirm the"EXT.LINE:PREFIX"output mode.

EXT.LINE:FLASH

10 Press the STARTkey. PSTN DIAL:PULSE

11 Press thekeys toselect the other diallingmode: PSTNDIAL:TONE

PSTN DIAL:TONE

12 Press the STARTkeyto confirm yourselection and then theSTOPkey to restorethe inital waiting modeof the fax machine.


If you have confirmed the "EXT.LINE: PREFIX" outputmode, the fax machine will ask you to dial the numbercorresponding to the prefix (max. 3 digits). Once themode for the fax machine to access the public line hasbeen confirmed; press the EXTERNALkey to access it.

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Now that your fax machine has a name and a number,you can use it to:

transmit documents (also in delayed mode or us-ing the polling method)

receivedocuments (also using the polling method)

make phone calls(see the "Using the fax machineas a telephone" chapter)

copydocuments (see the "Using the fax machineas a copier" chapter)

From now on, to simplify the procedures de-

scribed, the following graphic representationswill be used at the beginning of each procedure:

FOR EVERYDAY USE

Press this key once.

Pressthis key X times.

Insert the document withthe transmitting or copyingside face down (max 5pages at a time).

Lift the receiver.

Replace the receiver.

Dial on the numeric keypad.

Press a numeric key formore than one second (one-touch dial key).

Press the S. DIALkey andenter a speed dialling code.

Incoming call.

X

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Select the type of resolution as follows:

STD (STANDARD), if the document is easily read-able. The upper row of display shows "DOCUMENTREADY" and the lower row, an arrow in correspon-

dence with the indication "STD" on the console. FINE, if the document contains very small char-

acters or drawings. The upper row of display shows"DOCUMENT READY" and the lower row, an ar-row in correspondence with the indication "FINE"on the console.

HALF TONES, if the document contains shades.The upper row of display shows "DOCUMENTREADY" and the lower row, an arrow in correspon-dence with the indication "HALF TONES" on theconsole.

If you do not select the resolution type, the fax ma-

chine will automatically transmit the document withthe pre-set value (see Setting Automatic Resolu-tion).

TRANSMITTING A DOCUMENT

If these diagrams are not enough:

A

B

read the following instructions:

A

Procedure DISPLAY

1 Ensure that the display

shows the initial waitingmode with date andtime.

AUTOMATIC RX

21-03-99 10:50

2 Insert the document inADF. The display showsthe original values forcontrast and resolution:NORMAL and STD(standard), respectively.

DOCUMENT READY NORMAL

If the document you are about to transmit is particularlylight or dark, or it contains very small characters ordrawings, you have to change the pre-set contrast and

resolution values, as described above.3 Dial the number (max.

52 digits) directly on thenumeric keypad of yourfax to select the remoteparty to whom you wantto send your document.

TYPE NUMBER125 230223

If you dial the wrong number: position the cursor usingthe keys, on the wrong number and overwrite withthe correct number. If you want to delete the numbercompletely, press the CLEARkey.

4 "Press the STARTkey.

The fax machine startstransmitting.At the end, themessage "TXCOMPLETED" isdisplayed for a fewseconds and then theinitial waiting mode.

AUTOMATIC RX

21-03-99 10:51

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B

Procedure DISPLAY

1 Ensure that the display

shows the initial waitingmode with date andtime.

AUTOMATIC RX

21-03-99 10:50

2 Insert the document inADF. The display showsthe original values forcontrast and resolution:NORMAL and STD(standard), respectively.


3 Pick up the phone bylifting the handset.

TEL CALL

4Dial the number (max.52 digits) directly on thenumeric keypad of yourfax to select the remoteparty to whom you wantto send your document.

If the remote partys fax machine is set up for automaticreception, you will hear the fax machines tone.If it is set up for manual reception, a person will pickup the phone. Ask them to press the start key on thefax machine, after which you will wait to hear the faxmachines tone.

5 Press the STARTkey to

start transmitting andhang up the handset.At the end of thetransmission, themessage TXCOMPLETED will bedisplayed and then theinitial waiting mode.

AUTOMATIC RX

21-03-99 10:51

If, at the end of the transmission, you forgot to hangup the handset, the fax machine will emit an audiblewarningto remind you to hang up.

In both cases, the fax machine will not print the

transmission report (if enabled) once the trans-mission has been completed. See Reports andlists in this chapter for its interpretation.

You can print the transmission report whenever youwant: see Reports and lists in this chapter.

If connection is not made because of line anoma-lies or because the remote party number is engaged,the fax machine automatically redials the numberup to three times.

If you want to interrupt the transmission inprogress, press the STOP key. The fax machineejects the document from ADF and returns to itsinitial waiting mode.

If the document to be removed includes more than

one sheet, before pressing STOP to eject the firstone, remove all other sheets manually.

PARTICULAR DIALLING CASES ...

The procedure to dial the number described at step 3(procedure A) and at step 4 (procedure B) changes, inthe following cases:

1. The fax machine is connected to a private lineConnect to the public line by pressing the EXTER-NAL key before dialling the number. The display

will show an E (external).If the mode required by your telephone exchangeis different from the one set on your fax machine,program it according to the required external con-nection mode (see Connecting to a private line(PBX), under the Configuring the fax to the tel-ephone line chapter).

2. To modify the dialling mode temporarilyIf the fax machine is set up for pulse dialling (seethe Configuring the fax to the telephone line"chapter) and you want to set i t for tone

(multifrequency) dialling:- temporarily modify your dialling mode by press-ing the key either before or while dialling thenumber.At the end of the transmission, the fax machinewill always restore the preset dialling mode.

*

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Procedure DISPLAY

1 Press the HOOK keyon your fax, to connectto the line.

TYPE NUMBER_

2 Dial the remote partynumber on the numerickeypad of your fax.

TYPE NUMBER230087

7. If you want to use rapid dialling proceduresThe fax machine also has rapid dial features: one-touch dial and speed dialling. To use these fea-tures, you must programme them as described inthe section "Programming one-touch dial andspeed dialling".Once you have programmed them, it will be suf-

ficient to press one key (one-touch dial) or a keyfollowed by a two-digit numeric code(speed di-alling) to dial a number (see "Transmitting withone-touch dial" and "Transmitting with speeddialling").

TRANSMITTING A DOCUMENT AT A PRESETTIME (DELAYED TRANSMISSION)...

This feature allows you to avoid time zone problems, ifthe remote party is thousands of miles away, and alsoto avoid paying high rates by selecting times with less

traffic on the lines.

3. You want to call the remote party back withoutdialling his/her number againThe fax machine always stores the last number di-alled, which can simply be called up again by press-

ing the (REDIAL) key twice. This feature is alsouseful when the transmission does not take placein spite of the automatic re-dialling attempts.

4. The remote party belongs to another area codeIf the remote party belongs to another area code,when using pulse dialling, it is better to insert apause (PAUSE key) between the international code,the area code and the remote party number.Thedisplay shows a P (pause).

5. The remote party is connected to a telephoneexchange accessed by a second tone detection

To enable the dialled number to detect a secondtone of the telephone exchange, press the FUNC-TION (F) key while dialling the number. The displaywill show ":" (this feature is enabled only in somecountries).

6. If you want to listen to the line tones while dial-ling without picking up the phone (handsfree)The fax machine is already enabled to listen bothto the connection signals and to the line tones. Ifthis is not the case, read the following procedureor see "Hearing the connection tones" chapter

"For a more sophisticated use".

If this diagram is not enough:


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CHANGING/CLEARING A PRESET DELAYEDTRANSMISSION...

Procedure DISPLAY

1 Make sure that youhave set a delayedtransmission.

AUTOMATIC RXTX AT 17:00


DELAYED TX

3 Press the START key. ALREADY ENTERED

4 Press the START key. CHANGE PARAM.?

If you want to clear the transmission you haveset previously, press the > key : the display showsthe message CANCEL SETTING?,then press STARTto confirm deletion.

The fax machine automatically returns to the initialwaiting condition. If you wish to change the time of thetransmission or the number of the recipient you wishto send the document to, follow the steps below.

5 Press the STARTkey. TYPE TIMEHH:MM

If you wish to restore current time, press the CLEARkey, the STARTkey, and follow the steps below.

6 Overwrite the new time,then confirm the settingwith the STARTkey orconfirm the existingtime by directlypressing the STARTkey.


7 Overwrite the newnumber and confirm thesetting with the STARTkey or confirm theexisting one by directly

pressing the STARTkey. The fax machineautomatically returns tothe initial waiting mode.


Procedure DISPLAY

1 Make sure that thedisplay shows the initialwaiting mode with date

and time.


2 Insert the document inADF.


3 Select the contrast andresolution you considermost appropriate.


DELAYED TX

5 Press the START key.The display requestsyou to enter the time oftransmission. e.g.17:00.

TYPE TIMEHH:MM

6 Press the STARTkey. TYPE FAX NUMBERNUM/TOUCH/SPEED

7 Dial the number of theremote party, using anyone of the diallingprocedures. Forexample, key-in thenumber directly on the

numeric keypad of yourfax.


8 Press the STARTkeyto confirm the setting. Ifthe fax machine isenabled, it willautomatically print theparameters of thedelayed transmission(see in this chapterReports and lists),and PRINT DELAYTX is displayed. It then

returns to its initialwaiting mode.


You can clear the setting for the delayed transmissionby removing the document from ADF or by pressingthe STOP key.

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TRANSMITTING A DOCUMENT FROMMEMORY ...

The fax machine has a memorywhich allows you tosend documents at a preset time (delayed transmis-

sion) and to transmit a document to several remoteparties (max. 10): broadcasting transmission.

The fax machine will only allow you to memoriseone transmission at a time.

Procedure DISPLAY



2 Insert the document inADF.


3 Select the contrast andresolution type youconsider mostappropriate.

4 Press the FUNCTIONkey.

TX FROM MEMORY

5 Press the START key.The fax machine startsstoring the document.When the storage is

finished, the message"DOC. N. XXXX" isdisplayed for a fewseconds and then --->

TYPE TIMEHH:MM

6 Enter the transmissiontime, then press theSTARTkey or pressimmediately the STARTkey to confirm the timedisplayed.

TYPE FAX NUMBERNUM/

7 Dial the number of theremote party using any

one of the diallingprocedures then pressthe START key. Thefax machine asks youto enter anothernumber.

TYPE FAX NUMBERNUM/

If you want to send the document to several remoteparties, repeat step 7 as many times as necessary,then press the STARTkey to end the procedure.

If you want to send the document to one remote partyonly, press the START key directly without enteringother numbers.

When the transmission has terminated, if it has beenenabled, the fax machine will automatically print outa broadcasting report (if the document was sent toseveral remote parties) or a transmission report (if

the document was sent to one remote party). Seethe section "Reports and Lists" further on.

To interrupt the transmission, follow the proceduredescribed in section "Transmitting a Document".

The fax machine automatically cancels all memorisedtransmissions after a successful transmission.

Once set, transmission from memory can be:

resent only if programmed to do so should trans-mission fail (see Enabling/disabling the re-trans-mission of a failed transmission from memorychapter For a more sophisticated use"),

cancelled at any time, modified only if it is not in progress.

See procedure in the next section. You can also re-quest the printout of the relative parameters. The pa-rameter printout contains the following information:

Doc N. Reference number of thestored document. This num-ber associates a documentto each transmission (singleor broadcasting) operatedfrom memory.

Pages Total number of pages ofthe stored document.

Set for: Date and time at which thetransmission was stored inmemory (single or broad-casting).

Act. N. Progressive number ofeach transmission stored inmemory. In case of broad-casting, the number in-creases for each singletransmission associatedwith the broadcast.

Dialled Number Fax number on the remotefax that you have called.

Date/Time Date and time at which thetransmission was carried outfrom memory. In case ofbroadcasting, it will indicatethe date and time at whicheach transmission associ-ated with the broadcastinghas been carried out.

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Status Status of transmission frommemory. In case of broad-casting transmission, thestatus of each single trans-

mission associated with thebroadcasting will be indi-cated.

Besides the above-mentioned parameters, the faxprints a small portion of its text to help you identifythe stored document.

CHANGING/RESENDING/CLEARING APRESET MEMORY TRANSMISSION ...

Procedure DISPLAY

1 Make sure you haveset a transmission frommemory.

AUTOMATIC RXMEMORY TX


TX FROM MEMORY

3 Press the START key. ALREADY ENTERED

4 Press the START key. PRINT SETTING?

If you only want to print the relative parameters, press

the START key. When the printout is completed the faxmachine returns automatically to the initial waitingmode.

If you want to change, resend or clear the transmissionset, proceed as follows:

5 Press the keys toshow one of the twoother options available:"CHANGE PARAM.?"or "CANCELSETTING?" (In theexample: "CHANGEPARAM.?") then press

the STARTkey toconfirm your selection.

CHANGE PARAM.?

If you select "CHANGE PARAM.?", continue asindicated in steps 6 and 7 of the procedure."Transmitting a document from memory".

If the transmission from memory has already started the

message "TRANSMITTING..." will be displayed. In thiscase, as already stated, you cannot make any furthermodifications.

If you select "CANCEL SETTING?", the fax machinewill clear the setting and then return automatically tothe initial waiting mode.

IF THE TRANSMISSION IS NOTSUCCESSFUL ...

1. Sometimes, because problems such as overloaded

telephone lines or other types of disturbance, thetransmitted document received by the remote partyis garbled, therefore retransmit it.In this case, it is better to retransmit the documentat a lower speed. The fax normally transmits at aspeed of 9600 bps (bitpersecond), and you canreduce this speed to 4800 bps, by following the pro-cedure described in the section Reducing thetransmission speed, chapter For a more so-phisticated use.

2. If the transmission is not executedbecause ofline or fax anomalies, the ERROR led lights up and

the fax beeps; in this case, the fax machine printsautomatically the transmission report (see thesection Printing reports and lists), in which theerror codeindicates the cause (you will find a listof all the error codes in chapter Maintenance).When the printout of the transmission report is com-pleted, press the STOP key to eject the originaldocument from ADF. If the document to be removedconsists of more than one sheet, remove manuallyall the sheets except the one that has been alreadyinserted in ADF, then press the STOPkey to ejectthe first one.

If you have set a transmission from memory, youcan try to resend it (see the previous section).

3. If you attempt to transmit a document that is toolong (more than 600 mm) or if the document isjammedduring the transmission, the fax machineinterrupts automatically the transmission and beepsto warn you.

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RECEIVING A DOCUMENT ...

You can set up the fax machine to receive documentssent by remote parties in four distinct modes, which

you can access by pressing the RX MODEkey. Manual reception, for situations in which you are

present and thus you can answer calls personally.

Automatic reception, for situations in which youare absent but you wish to receive faxes anyway(this is the mode your fax machine is set up for).

Automatic reception with call type recognition.With this reception mode the fax machine, after acertain number of rings, connects to the phone lineand is able to recognise whether the incoming callis a fax or phone call.

Reception with answering machine. In this recep-tion mode, the answering machine receives the calls,records any messages from the remote party and ifthe latter intends to send you a document, lets thefax machine receive it.

Any on-going reception can be interrupted by press-ing the STOP key. The fax machine returns to itsinitial waiting mode.

IF THE FAX MACHINE RUNS OUT OF PAPEROR INK OR IN THE CASE OF POWERFAILURE...

Thanks to its memory, the fax machine will still beable to receive even if:

there is no paper, ink, or print head

the print head compartment cover is open.

In case of power failure, the fax machine will main-tain in memory, date and time, programmed num-bers for a one-touch dial and speed dialling and thereports. Documents still in the memory will be lost. In

this case the fax machine will automatically print outa report which will show the total number of pages (intransmission or reception) cancelled from memory.

If during reception the paper runs out or is jammedor the ink runs out, or if you open the print headcompartment cover, the print will be interrupted,the display shows the appropriate message and thedocument you are receiving will be temporarilystored in the memory. Once the anomaly has beenrestored, the facsimile will start printing again.

RECEPTION MODES ...

Manual reception ...



Procedure DISPLAY



2 Press the RX MODEkey until manualreception is selected.

MANUAL RX22-03-99 15:10

3 When the telephonerings lift the receiver toconnect to the LINE.

TEL CALL

4 As soon as you hearthe fax tone or if the

remote party asks youto receive, press theSTART key.

CONNECTING

5 Hang up the handset.The fax machine startsreceiving and thedisplay showsinformation on thereception in progress,including the remoteparty's fax number or, ifprogrammed, his name.

6 When reception iscompleted, themessage "RXCOMPLETED" isdisplayed for a fewseconds and then thewaiting mode.

MANUAL RX22-03-99 15:10

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If the remote party called to talk only to you, at theend of the conversation:

If your telephone installation has several sock-ets and the connected telephone is not near the faxmachine, you can enablethe latter for remote re-ception, as long as the telephone works with tonedialling (multifrequency):

Connect to the line by lifting the telephone re-ceiver.

Press the *key on the telephone, followed bythe remote control code. Remember that thecode digit must be the one you have alreadyprogrammed (see "Changing the remote con-trol code chapter "For a more sophisticated

use").

Automatic reception ...

The fax receives the documents automatically withoutany intervention.The fax machine is already programmed to receive thedocuments in automatic mode. Otherwise, press the

RX MODEkey until AUTOMATIC RX is displayed.The reception procedure is explained in the previoussection (Manual reception).

Automatic reception with call type recogni-tion ...

You have programmed the fax machine, by pressingthe RX MODEkey, to receive with this mode (PHONE/FAX RX has to be displayed).The behaviour of the fax in this reception mode willdepend on the caller. The procedure is illustrated in thefollowing diagram:

(*) You can modify both ring number and volume,as well as the duration of the buzzer emitted bythe fax machine.

A FAX MACHINE iscalling

Your fax machine isset to receive auto-matically.

The remote partycalled just to talk toyou: at the end of theconversation, replacethe receiver.

Your fax machinebeeps for 20 sec-onds (*). The displayshows "LIFT HAND-

SET".

A TELEPHONE iscalling

After ringingtwice (*)

20 seconds havepassed and you havenot lifted the receiver.

Your fax is set to re-ceive automaticaly. Itwill wait to receive adocument for about

30 seconds, then itwill return to the initialwaiting mode.

The remote party asksyou to receive.

Your fax is set to re-ceive.

PHONE/FAX RX enabled

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The remote party who called listens to the prerecordedmessage on the answering machine

If a remote partycalled to talk.

If a FAXMACHINE called.

If a remote partycalled to send afax.

Your fax machineis automaticallyset for reception.

The remote partyleaves a messageafter the beep.

The remote partypresses the trans-mission start key.

Your fax machineis automaticallyset for reception.

After the number of rings of the answering machine

PROGRAMMING ONE-TOUCH DIAL ANDSPEED DIALLING ...

As illustrated in Particular dialling cases, you canprogram the fax machine to carry out the following rapiddialling procedures:

One-touch dial

Speed dialling

One-touch dial...

You can associatea fax number, a name and a tel-ephone numberto each of the 10 one-touch dial nu-meric keys (0 - 9). The number/namestored will beselected automatically when you press the correspond-ing key.

If you pick up the telephone receiver before thesecond ringand hear the fax connection tone pressthe START button and hang up the receiver. Yourfax machine is now ready to receive.

If your telephone installation has several sock-ets,you can setyour fax machine for remote re-ception as explained in the Manual Receptionsection.

If your telephone installation has several sock-ets, you can pick up the line within 20 seconds,even from a secondary set, as long as it workswith tone dialling.

pick up the handset and press the keys *and #onthe telephone (to get a line).

Reception with an external answeringmachine

If your fax machine has an external answering machineand, by pressing the RX MODE, you have set it to oper-ate in this reception mode (the display must show TAD/FAX RX), make sure that:

the answering machine is switched on.

the answering machine will start working within 5ringing tones.

the silence lapse (the time after which the answer-

ing machine hangs up if it does not detect either areply message or the connection tones) set on theanswering machine is longer than the one seton the fax machine (the time set on your fax ma-chine is 6 seconds; to change it, see Changing thesilence lapse chapter "For a more sophisticateduse").

the message recorded in the answering machinedoes not exceed 15-20 seconds.

With this reception mode, your fax machines behavourdepends on the caller as shown in the following diagram:

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Associating a fax number:

Procedure DISPLAY




FAX SET-UP

3 Press the START key. DATE AND TIME


ONE TOUCH DIAL

5 Press the STARTkey. TYPE ONE TOUCHKEY: 0-9

6 Press the one-touchdial numeric key towhich you want to linka fax number (e.g. 1).

FAX NO.

7 Press the STARTkey. 1: FAX NO._

If a fax number has already been stored under this key,it will be displayed.

8 Dial the remote party

fax number (max. 52digits) directly on thenumeric keypad of yourfax and press theSTARTkey to confirmthe setting.

1: NAME

If you entered a wrong number, position the cursor onthe wrong number and overwrite the correct number;if you want to delete the number completely, press theCLEAR key.

If your fax machine is connected to a private line(PBX), connect to the public line by pressing the

EXTERNAL key before dialling the number. Thedisplay shows the letter "e" (external). If the externalconnection mode requested by your telephoneexchange is different from the one set on your fax,programme it according to the external connectionmode requested (see "Connecting to a private line"chapter Configuring the fax to the telephone line).

If the remote party belongs to another telephone areacode, it is better to enter a pause (PAUSE key)between the international code, the area code and theremote party number.

Associating a name:

The name has no effect on dialling but is useful forchecking.

If a name has already been stored, it will be displayed.9 Enter your remote party

name (max. 16characters) as you didfor your name and yourfax number (see"Setting the name"under the "Installation"chapter) then confirm itwith theSTART key.

EDIT ANOTHER YES

If there are some spelling mistakes, position the cursorunder the incorrect letter and overwrite it with thecorrect letter. If instead you want to cancel the namecompletely press the CLEARbutton.

At this point you can continue the procedure from step10or programme another one-touch dial numerickeyby pressing the START button and repeating theprocedure in step 6.

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Associating a telephone number:

10 Confirm with theSTARTkey to continue

storing the telephonenumber.

TYPE ONE TOUCHKEY: 0 - 9

11 Re-enter the 1one-touch dial key andpress the keys.

TEL NO.

12 Press the START key. 1: TEL NO._

13 Dial the remote partynumber (max. 52 digits)directly on the numerickeypad of your faxmachine and press the

STARTkey to confirmthe setting.

1: NAME_

14 At this point, as theother information doesnot change, press theSTOPkey to return tothe initial waiting modeof your fax.


If you like, you can associateonlya telephone numberto a one-touch dial numeric key without storing a faxnumber.Follow the procedure "Associating a fax number" un-til step 6, then proceed as follows:

Procedure DISPLAY

1 Press the > key. TEL NO.

2 Press the STARTkey. 1: TEL NO._

3 Dial the remote partytelephone numberdirectly on the numerickeypad of your fax andpress the STARTkeyto confirm the setting.From this step on theprocedure continues asdescribed previously.

1: NAME_

Speed dialling ...

Using a series ofcodes (01-32)you can store more faxand telephone numbers, and names that will be auto-matically selected by pressing the S. DIALkey and theappropriate key code.

Associating a fax number:

Same procedure as for the one-touch dial with the fol-lowing variations:

Procedure DISPLAY


CODED SPEED DIAL

5 Press START key. TYPE SPEED NO.(01-32):

6 Enter the speed diallingcode to which you wantto associate the faxnumber (i.e. 01).

FAX NO.

Associating a name:

Same procedure as for one-touch dial.

Associating a telephone number:

Same procedure as for one-touch dial with the followingvariations:

Procedure DISPLAY

10 Confirm with theSTARTkey to continuestoring the telephonenumber.

TYPE SPEED NO.(01-32):

11 Re-enter the 01 speeddialling code and pressthe keys.

TEL NO.

As in one-touch dial, you canassociateto a speed dial-ling code only a telephone number without storing afax number.

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Follow the procedure "Associating a fax number" forone-touch dial (taking into account the changes for speeddialling) until step 6; then proceed as follows:

Procedure DISPLAY

1 Press the > key. TEL NO.

2 Press the START key. 01: TEL NO._

3 Dial your remote partytelephone numberdirectly on the numerickeypad of your fax andpress the STARTkeyto confirm the setting.From this step on the

procedure continues asdescribed previously.

01: NAME_

If you want, you can print the information stored in the10 one-touch dial numeric keys and in the 32 speeddialling codes (see the section "Reports and Lists"in this chapter). In this way, you can check the correct-ness of the stored numbers (fax and telephone) andthe other information (remote party's name, trans-mission speed, etc.). You can also check which keys/codes have been programmed and which are stillfree.

TRANSMITTING WITH ONE-TOUCH DIAL ...

All that is required is this diagram:

As in normal transmission (see Transmitting a docu-ment), you can set contrast and resolution before

starting the transmission.If you press the desired numeric key (in the example, 1)for over a second, the associated fax number as well asthe name, if stored, will be displayed.Once the number has been dialled, the transmission pro-ceeds as already described.

TRANSMITTING WITH SPEED DIALLING ...


As in normal transmission (see "Transmitting a docu-ment"), you can set contrastand resolutionbeforestarting the transmission operation.As soon as you have pressed the S.DIALkey followedby the speed dialling code (in the example 01), the as-sociated fax number as well as the name, if stored, willbe displayed.Once the number has been dialled, transmission pro-

ceeds as described in "Transmitting a document".

TRANSMITTING WITH ONE-TOUCH DIAL ORSPEED DIALLING BY SEARCHING IN THEASSOCIATED LISTS ...

If you cannot remember the one-touch dial numeric keyor the speed dialling code you associated to a faxnumber, you can still start the transmission by lookingit up in the associated lists, as follows:


follow this procedure:

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Procedure DISPLAY

1 Make sure the displayshows the initial waitingmode with date and

time.


2 Insert the document inADF. As in normaltransmission (seeTransmitting adocument), you can setup contrast andresolution before startingthe transmission.


3 Press the S. DIALkey. FAX CALLCODE OR

4 Press the keys tofind the fax number orname of the remoteparty you want to sendyour document to.

5 Press the STARTkeyto start dialling. Oncedialling is complete, thetransmission continuesin the known manner.

REPORTS AND LISTS

The reports...

By printing reports, the fax machine allows you to checkthe outcome of all the operations executed (transmis-sions and receptions), the number of documents han-dled and other useful information. Some reports are al-ways printed automatically.Others can be programmed to be printed regularly andautomatically or at your request when required.

The following list identifies the types of reports: for theirprinting and interpretation, see the corresponding para-

graphs:

Power failure report: always printed automati-cally if a power failure occurs during a reception ortransmission operation.

When normal operating conditions are restored, thefax machine can behave in two different ways:

- If power failedwhile the fax machine was trans-mitting or receiving, it will automatically print a

report with the data for that transmission or re-ception.

- If the power fails during or after a transmis-sion from memory or a reception in memory,a report will automatically be printed out show-ing the number of pages (in transmission or re-ception) cancelled from the memory after thepower failure.

Activity report (journal):contains the data refer-ring to the last 32 transactions (transmissions andreceptions); the fax machine stores them and thereport is printed automatically (after 32ndopera-tion, with subsequent deletion of the stored data)or upon your request.

Last transmission report: contains the data re-ferring to the last transmission. You can pro-gramme it to be printed automatically after eachtransmission or upon your request.

Failed transmission report:also contains the datareferring to the last transmission but it is printedautomatically only after an unsuccessful trans-mission attempt. The fax machine is set to printautomatically this report; if you want to disable it,see the corresponding paragraph.

Last broadcasting transmission report: it con-tains data on the last broadcasting report. Thiscan be programmed to be printed always and au-tomatically after every broadcasting transmission.

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Enabling/disabling automatic printing oftransmission report and error report ...

Procedure DISPLAY

1 Make sure that thedisplay shows the ini

itial

waiting mode with dateand time.



FAX SET-UP


4 Press the FUNCTION

key.

VARIOUS SETTINGS

5 Press the STARTkeyuntil the displayshows --->

FAILED TX REPORT

6 Press the keys toshow the other twooptions available: "TXREPORT:ALWAYS" and"TX REPORT:OFF" (inthe example: "TXREPORT:ALWAYS").

TX REPORT:ALWAYS

Selecting "FAILED TX REPORT", you set your fax toautomatically print a report only after an unsuccessfultransmission.

Selecting "TX REPORT: ALWAYS", you set your fax toautomatically print a report after every transmissionregardless of its outcome.

Selecting "TX REPORT: OFF", you set your fax notto print any reports.

7 Press the STARTkeyto confirm your choicethen press the STOP

key to restore your faxto the initial waitingmode.


Enabling/disabling automatic printing ofbroadcast report ...

Procedure DISPLAY

1 Make sure that thedisplay shows theinitial waiting modewith date and time.



FAX SET-UP

3 Press the STARTkeyuntil the display shows--->

BROADC. REP.: OFF

4 Press the keys to

show the other optionavailable: "BROADC.REP.: OFF"

BROADC. REP.: ON

5 Press the STARTkeyto confirm your choicethen press the STOPkey to restore your faxto the initial waitingmode.


Enabling/disabling automatic printing ofdata about a delayed transmission ...

Procedure DISPLAY



2 Press the FUNCTIONkeyuntil the displayshows --->

FAX SET-UP

3 Press the STARTkey DATE AND TIME


VARIOUS SETTINGS


DELAY LIST: ON

6 Press thekeys toshow the other optionavailable: "DELAY LIST:OFF".

DELAY LIST: OFF

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Lists...

You can obtain, at any time, printout of the lists of thesetup and configuration parameters as well as aprintout of data stored in the speed dialling codesand in theone-touch dial keys.When you request the printout of the setup and configu-ration parameters, you can have an updated report ofboth the preset values and the values you have set ac-cording to your requirements.

Printing the setup parameters ...

Procedure DISPLAY

1 Make sure that thedisplay shows theinitial waiting mode withdate and time.



INSTALLATION



PRINT INSTALL.

5 Press the START key. PRINT OUT:

With the keys you can display the other optionavailable: "PRINT OUT: EXIT".

6 Press the START keyto confirm yourselection.

If you have selected "PRINT OUT: ", once theprintout is completed the fax machine returnsautomatically to its initial waiting mode. If not, you mustpress the STOP key to restore its waiting mode.

Printing the configuration parameters list,the data stored in the speed dialling codesand the one-touch dial numeric keys ...

Procedure DISPLAY




FAX SET-UP



PRINT OUT SET-UP

5 Press the START key. PRINT SETTINGS

6 Press the keys toshow the other threeoptions available:"PRINT: ONE TOUCH","PRINT:SPEED DIAL"and "PRINT OUT:EXIT". (In the example:"PRINT: ONE TOUCH".

PRINT: ONE TOUCH

7 Press the STARTkeyto confirm yourselection.

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USING THE FAX MACHINE AS A TELEPHONE

The fax machine is also a traditional telephone set.When you get the line by lifting up the handset, youhave all common telephone features found in normalphone sets.One feature is the R (REGISTER RECALL) function.Activated with the R key, it allows access to specialservices provided by the telephone network manager.The following functions are also available:

To call the remote party using the rapid dialling pro-cedures programmed, see Calling with one-touchdial and Calling with speed dialling below.

To suspend a phone call momentarily by pressing

the (HOLD) key. The conversation is restored assoon as you press the same key again.

CALLING WITH ONE-TOUCH DIAL ...


If you press, for more than one second, the numerickey required (in the example, 1), the telephone number(see Programming one-touch dial and speed dial-ling, under the For everyday use chapter) as wellas the name, if stored, will be displayed..If the remote party is free, as soon as he/she answers,pick up the handset to talk.

CALLING WITH SPEED DIALLING...


As soon as you press the S. DIALkey, followed by thespeed dialling code (in the example, 01), the telephonenumber (see Programming one-touch dial andspeed dialling, under the For everyday use chap-ter) as well as the name, if stored, will be displayed.Once dialling is complete, you can talk if the remoteparty is free.

CALLING WITH ONE-TOUCH DIAL OR SPEEDDIALLING BY SEARCHING IN THEASSOCIATED LISTS...

If you cannot remember the one-touch dial numeric keyor the speed dialling code associated to a fax number,you can still make the call by looking it up in the asso-ciated lists, proceeding as follows:


follow this procedure:

Procedure DISPLAY

1 Make sure the displayshows the initial waitingcondition with date andtime.


2 Pick up the handset toget the line.

TEL CALL

3 Press the S. DIALkey. TEL CALLCODE OR

4 Press the keys to

find the telephonenumber or the name ofthe remote party youwant to call.

5 Press the STARTkeyto start dialling.

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USING THE FAX MACHINE AS A COPIER

DOCUMENTS YOU CAN COPY...

Before making a copy, ensure that the original com-plies with the characteristics described in Which docu-ments you can use, under the For everyday usechapter.

MAKING A COPY ...

As already mentioned, you can also use the fax ma-chine as a photocopier. The quality of the copy ob-tained depends on the contrast and resolution val-

ues that, through the and keys, you will select

before making the copy.

Choose contrast according to the following criteria:

NORMAL, if the document is neither too dark nortoo light.

LIGHT, if the document is particularly dark.

DARK, if the document is particularly light.

Choose resolution according to the following criteria:

TEXT, if the document contains text with goodreadability or simple graphics.

PHOTO, if the original contains shades.

The fax machine is able to make a single copy ormultiple copies of the document, as well as to re-

duce and enlarge the copies ( key).

If this diagram is not enough...

read the following procedures:

Procedure DISPLAY



2 Insert the document inADF and press theCOPYkey. The displayshows the initial valuesfor contrast andresolution: NORMALand TEXT, respectively.

100% TEXTNORMAL 1

3 Select, using

, and keys,both contrast (LIGHT,DARK and NORMAL)and resolution (TEXTand PHOTO) as well asthe enlarge vale (100%,70% and 140%).

100% TEXTNORMAL 1

4 Press the COPYkeydirectly if you only wantto make a single copy,

otherwise enter thenumber of copies youwant (max. 9) beforepressing the COPYkey.The fax machine storesthe pages of thedocument, one by one,before making thecopies.

100% TEXTNORMAL 5

If you want to interrupt the copying operation, pressthe STOPkey twice: the first time to eject the originalfrom the ADF, the second time to restore the faxmachine to its initial waiting mode.

If the document to be removed consists of more thanone sheet, before pressing STOPto eject the first one,manually remove all other sheets.

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To obtain an excellent quality copy of a document con-taining shades, in addition to setting the resolution valueto PHOTO, ensure that the "COPY: HIGH QUAL."set-ting on the fax is active. If not, follow this procedure:

Procedure DISPLAY




FAX SET-UP

3 Press the STARTkey. DATE AND TIME


PRINTER PARAMET.


COPY: NORMAL

6 Press the keys toselect the other valueavailable

COPY: HIGH QUAL.

7 Press the STARTkeyto confirm the setting,then the STOPkey to

restore the fax machineto its initial waitingmode.


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FOR A MORE SOPHISTICATED USE

OTHER USEFUL RECEPTION SETTINGS

Reducing the print area of a receiveddocument ...

The fax machine allows you to reduce the print area ofa received document up to 70% of the original papersize. The reduction values available are 94%, 80%, 76%and 70%. The appropriate value to select depends onthe paper size used: A4 = 94%, Letter = 80%, Legal =No (disabled).The reduction value set-up on your fax machine is 94%.

Procedure DISPLAY




FAX SET-UP


4Press the

FUNCTION

key. VARIOUS SETTINGS


PRINTER PARAMET.

6 Press the START keyuntil the display shows--->

REDUCTION 94%

7 Press the keys toselect one of reductionvalues available: 80%,76%, 70% and OFF(no reduction) then

confirm the selectionwith the STARTkeyand press the STOPkey to restore the fax toits initial waiting mode.


Receiving a document longer than the papersize ...

If you receive a document longer than the paper size inthe fax, you can make your fax print the remaining texton another sheet.

Procedure DISPLAY




FAX SET-UP



VARIOUS SETTINGS


PRINTER PARAMET.

6 Press the STARTkeyuntil the display shows

--->

SURPLUS: AUTO

7 Press the keys toselect one of the othertwo parametersavailable:"SURPLUS: OFF" or"SURPLUS: ON". (Inthe example:"SURPLUS: ON") thenpress the STARTkeyto confirm yourselection.

SURPLUS: ON

8 Press the STOPkey torestore the fax to theinitial waiting mode.


If you select the parameter "SURPLUS: AUTO", the faxwill print the remaining text on another sheet, providedthat the remaining text fills at least 12 mm of the page.If you select the parameter "SURPLUS: ON", the faxwill always print the remaining text on another sheet.If you select the parameter "SURPLUS: OFF", the faxmachine will not print the remaining text.

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Changing the number of rings

If the fax machine is set to automatic reception withcall type recognition, when there is an incoming call,the fax machine will recognise automatically after ring-ing twicewhether the call comes from another fax ma-chine (FAX) or from a telephone (PHONE).If you wish you can change the number of times it ringsas follows:

Procedure DISPLAY


PHONE/FAX RX30-03-99 12:55


key until the displayshows --->.

INSTALLATION


4 Press the START keyuntil the display shows--->.

RING COUNT: 02

5 Press the keys toshow the other valuesavailable: "01, 04, 08".(In the example: "04").

RING COUNT: 04

6 Press the STARTkey

to confirm yourselection and then theSTOPkey to restorethe fax initial waitingmode.

PHONE/FAX RX

30-03-99 12:55

To change ringing volume ...

You can also change the ringing volume as follows:

Procedure DISPLAY


PHONE/FAX RX30-03-99 12:55


FAX SET-UP



key.

VARIOUS SETTINGS

5 Press the START keyuntil the display shows--->.

RING VOLUME: HIGH

6 Press the keys toshow the other optionsavailable: "RINGVOLUME: LOW","RING VOLUME: OFF","RING VOLUME: MED".(In the example: "RINGVOLUME: LOW").

RING VOLUME: LOW

7 Press the STARTkeyto confirm yourselection and then theSTOPkey to restorethe fax initial waitingmode.

PHONE/FAX RX30-03-99 12:55

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Procedure DISPLA