PROCOTProgram of Technical Cooperation to colect

Technic-economic information (Programa de Cooperação Técnica para Captação de Informações Técnico-econômicas)

Marcio BorsioCoordinator of Analisys in Investiment and Infraestrucutre

Ministry of Health of Brazil

November 2013 – Geneva, Switzerland

Context• Brazil: Federal Republic with 27 states

More than 5500 cities

Population: 200 million

• Public Health System: SUS (Unified Health System)

• SUS has as main features: Gratuity, Universality, Integrality and

Decentralization of management

• Ministry of Health provides financial programs to improve the

SUS structure for all over country

• There is a national list of medical equipment (RENEM) to

hospitals and health centers apply for funding of new

acquisitions

• The request occurs by means of project proposals submitted by

health institutions containing the identification of the

equipment with technical specifications and required values

• Ministry of Health is responsible for the analysis of price

compatibility and specification of each device to approve the

financial transfers

Hospitals

Health Centers

Institutions

Project Proposal

Ministry of Health

$$$

Problem• Sprayed Information - The information needed to support the analysis were collected and

filed in a individual way (difficulty to share with other analysts)

• Unproductive Process - Due to the high number of project proposals increasing each year,

this process consume an excessive time

Objectives

• Receiving information in advance and a spontaneous way from suppliers and create a

central bench of technical and economic information (effective sharing)

MethodsEstablishing a program (PROCOT) with some incentives to the participating companies:

1- Opportunity of conducting technical presentations at Ministry of Health

2- Possibility of conducting equipment demonstration

during technical visits in reference hospitals

3- Disclosure of companies names and contact information in the medical equipment

information system (SIGEM) with free access by internet (www.fns.saude.gov.br/sigem)

PROCOT also consists of a centralized system with specific databases of information, such

as prices, brochures, studies and data of supplier companies, separated by year and linked by

the nomenclature of equipment

Bench:

• Prices/ Quotation

• Brochures

• Suppliers

• General info

Year

Click to open

information

RENEM

Examples of Information: technical specification, infrastructure plans, prices,

brochures and studies

Results

• The number of information received continuously, had a meaningful increase

• After validation, the files are archived in a central database where all technical analysts

have the same access to consult and feed more information

• Increasing the speed of the analysis of project proposals

• As all technical analysts had access to the same information, the subjective factor of

analysis decreased meaningfully

• More than 60 presentations and visits providing free access on technic-economic

information updates to around 50 analysts about several equipment

• The number of investment proposals approved increased meaningfully, as well as the speed

of issuing the authorization for release of funds

Thank you!

marcio.borsio@saude.gov.br

Marcio BorsioCoordinator of Analisys in Investiment and Infraestrucutre

Ministry of Health of Brazil

November 2013 – Geneva, Switzerland