SAP FICO - DC

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PROJECT A-SURE

User Training Manual

Financial Accounting

COST CENTER ACCOUNTING

DISTRIBUTION OF COST

CUSTOMER: PTCL

IMPLEMENTATION P ARTNER: SIEMENS P AKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

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CO‐CC‐007.01.doc/001 Page 2 Version 001

Document Number

Document Number Document Date

CO-CC-007.01.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 00117 November2007

NA NA

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T ABLE OF CONTENTS

1. SAP EASY ACCESS ................................................................................................. 7

1.1. REQUIRED USER INPUT ......................................................................................................... 7

1.2.

SAP SCREEN SNAP .............................................................................................................. 7

1.3.

DESCRIPTION ....................................................................................................................... 7

2.

CREATE CYCLE ........................................................................................................ 8


2.2. SAP SCREEN SNAP .............................................................................................................. 8

2.3. DESCRIPTION ....................................................................................................................... 8

3.

CYCLE NUMBER ....................................................................................................... 9


3.2. SAP SCREEN SNAP .............................................................................................................. 9

3.3. DESCRIPTION ....................................................................................................................... 9

4.

CYCLE START DATE .............................................................................................. 10

4.1.

REQUIRED USER INPUT ....................................................................................................... 10

4.2. SAP SCREEN SNAP ............................................................................................................ 10

4.3.

DESCRIPTION ..................................................................................................................... 10

5.

TEXT ......................................................................................................................... 11

5.1. REQUIRED USER INPUT ....................................................................................................... 11

5.2.

SAP SCREEN SNAP ............................................................................................................ 11

5.3. DESCRIPTION ..................................................................................................................... 11

6. INDICATOR - ITERATIVE ........................................................................................ 12

6.1.

REQUIRED USER INPUT ....................................................................................................... 12

6.2.

SAP SCREEN SNAP ............................................................................................................ 12

6.3. DESCRIPTION ..................................................................................................................... 12

7. ATTACH SEGMENT ................................................................................................ 13

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14.1. REQUIRED USER INPUT ..................................................................................................... 22

14.2. SAP SCREEN SNAP .......................................................................................................... 22

14.3. DESCRIPTION.................................................................................................................... 22

15.

SENDER VALUES TAB ......................................................................................... 23


15.2. SAP SCREEN SNAP .......................................................................................................... 23

15.3. DESCRIPTION.................................................................................................................... 23

16.

SENDER VALUES ................................................................................................. 24

16.1.

REQUIRED USER INPUT ..................................................................................................... 24

16.2.

SAP SCREEN SNAP .......................................................................................................... 24

16.3.

DESCRIPTION.................................................................................................................... 24

17. SENDER VALUES ................................................................................................. 26


17.2. SAP SCREEN SNAP .......................................................................................................... 26

17.3. DESCRIPTION.................................................................................................................... 26

18. RECEIVER TRACING FACTOR PORTION .......................................................... 27

18.1.

REQUIRED USER INPUT ..................................................................................................... 27 18.2. SAP SCREEN SNAP .......................................................................................................... 27

18.3.

DESCRIPTION.................................................................................................................... 27

19.

BACK ..................................................................................................................... 28


19.2. SAP SCREEN SNAP .......................................................................................................... 28

19.3. DESCRIPTION.................................................................................................................... 28

20. TEST RUN .............................................................................................................. 29


20.2. SAP SCREEN SNAP .......................................................................................................... 29

20.3. DESCRIPTION.................................................................................................................... 29

21. LOG & BACK ......................................................................................................... 31

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21.2. SAP SCREEN SNAP .......................................................................................................... 31

21.3. DESCRIPTION.................................................................................................................... 31

22.

UPDATE RUN ........................................................................................................ 32


22.2. SAP SCREEN SNAP .......................................................................................................... 32

22.3. DESCRIPTION.................................................................................................................... 32

23.

LOG ........................................................................................................................ 34

23.1.

REQUIRED USER INPUT ..................................................................................................... 34

23.2.

SAP SCREEN SNAP .......................................................................................................... 34

23.3.

DESCRIPTION.................................................................................................................... 34

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1. SAP Easy Access

1.1. Required User Input

Double click on Distribution.

1.2. SAP Screen Snap

1.3. Description

Either follow the Menu path and double click on "Distribution" OR type KSV5 in the command line.

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2. Create Cycle


Choose Extra --> Cycle --> "Create" from the menu.


2.3. Description

Periodic repostings, assessment, distribution, and indirect activity allocation are defined using cycles. In a

cycle you define the sender-receiver relationships and the corresponding distribution rules. During

periodic repostings, assessment, distribution, and indirect activity allocation, all sender-/receiver

relationships defined in a cycle are processed together iteratively. You can define several groups within

one cycle. A group contains related sender-receiver relationships.

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3. Cycle Number


Enter cycle number "100000" then press Tab.


3.3. Description

Enter cycle number to be created.

Periodic repostings, assessment, distribution, and indirect activity allocation are defined using cycles. In a

cycle you define the sender-receiver relationships and the corresponding distribution rules. During

periodic repostings, assessment, distribution, and indirect activity allocation, all sender-/receiverrelationships defined in a cycle are processed together iteratively. You can define several groups within

one cycle. A group contains related sender-receiver relationships.

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4. Cycle Start Date


Enter cycle start date, then press Enter.


4.3. Description

The starting date for the cycle has the following two purposes; It determines the earliest validity date of

the cycle and by assigning different starting dates you can define different variants for one cycle.

Allocations are only possible with a cycle, if the cycle is valid for the posting timeframe.

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5. Text


Enter description of distribution cycle.


5.3. Description

Enter description of distribution cycle.

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6. Indicator - Iterative


Select "Iterative" check box.


6.3. Description

This indicator controls whether iterative sender/receiver relationships are considered when this cycle is

processed. The iteration is repeated until each sender is fully credited (a small remainder may be left over

in some cases).

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7. At tach Segment


Click on "Attach Segment" button.


7.3. Description

To create segment, click on "Attach Segment" button.

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8. Segment Number & Name


Enter Segment Number & Name, then press Tab.


8.3. Description

You can define as many segments as desired in a cycle. Each segment denotes a group of senders and

their respective receivers which are all processed according to the same distribution rule.

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9. Sender Rule Selection


Select "1 Posted amounts" from the list.


9.3. Description

This field controls how the sender values are calculated. The following options are available.

Posted amounts

The posted amounts on the sender serve as the sender values.

Fixed amounts

You define fixed amounts for senders defined in the selection criteria on the "Sender Values" screen. The

senders are credited directly with these amounts. Values are distributed to the receivers according to the

rules you defined for calculating the receiver tracing factors.

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10. Share in %age


Enter "100" then press Tab.


10.3. Description

By entering a percentage less than 100%, you can stipulate that only a portion of the sender value is

distributed/assessed. The remaining amount is left on the sender. You are not permitted to enter a

percentage greater than 100%. If a sender occurs in more than one group, the system checks that the

total of the percentage amounts does not exceed 100%.

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11. Receiver Rule


Select "4 Fixed portions" from the list.


11.3. Description

Assessment/Distribution Rule Receiver controls how receiver tracing factors are determined. You have

the following options:

Variable portions

The tracing factors are determined automatically from the totals record file. You define the criteria for this

database access in the Tracing Factor screen. The following receiver tracing factors are also possible in

periodic reposting, assessment, and distribution:

Plan costs

Actual consumption

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Plan consumption

Actual statistical key figures

Plan statistical key figures

Actual activity

Plan activity

Actual costs (statistical)

Plan costs (statistical)

The following receiver tracing factors are also possible in cost center or business process assessment to

Profitability Analysis:

Costing-based PA Accounting-based PA

Sales quantity Fixed costs

Revenue Total costs

Quantity discount Total quantity

And so on

Fixed amounts

You define fixed amounts in the Tracing Factor screen. The receivers are charged directly with theseamounts. The amount credited to the sender is derived from the total of the receiver debits. The rule for

determining the sender values is not used here. The R/3 System ignores posted sender amounts or

defined sender amounts.

Fixed percentages

You define fixed percentages for the receivers in the Tracing Factor screen. The value from the sender is

distributed to the receivers according to this percentage. The total of receiver tracing factors must not

exceed 100%. The sender base must be fully distributed. If the total of the receiver tracing factors is less

than 100%, then a portion of the sender value remains on the sender.

Fixed portions

You define fixed portions for the receivers in the Tracing Factor screen. This process is similar to the fixed

percentage process, with the exception that the amount is not limited to 100. The sender base is derived

from the total of the receiver tracing factors.

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12. Variable Portion Type


Enter or select "1 Actual Costs", then press Enter.


12.3. Description

Only applicable when option of variable portions is selected in previous step.

The system uses the entry in this field to determine the receiver tracing factor of each allocation. Maintain

this field if you work with a variable receiver tracing factor for the following allocations:

Periodic transfers

Assessment

Distribution

Indirect activity allocation

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13. Senders / Receivers Tab


Click on Sender / Receiver tab.


13.3. Description

Click on Sender/Receivers tab to enter sender/receiver information.

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14. Sender / Receiver Details


Ensure all required information are filled properly.


14.3. Description

Enter following information as shown in screen snap:

1. Sender cost center from which cost needs to be allocated.

2. Sender cost element (PL account) from which cost needs to be allocated.

3. Receiver cost centers to which cost needs to allocated.

Fill in the required information, then press Enter.

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15. Sender Values tab


Click on "Sender Value" tab.


15.3. Description

Click on "Sender Value" tab to enter sender values.

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16. Sender Values


Ensure that all Sender related values are filled properly.


16.3. Description

Enter following information as shown in screen snap:

Share in %

By entering a percentage less than 100%, you can stipulate that only a portion of the sender value is

distributed / assessed. The remaining amount is left on the sender. You are not permitted to enter a

percentage greater than 100%. If a sender occurs in more than one group, the system checks that the

total of the percentage amounts does not exceed 100%.

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Sender Value Origin: Actual Values

Indicator ensuring reference to actual values as sender values when processing the allocation with the

sender rules "posted amounts" and "posted quantities".

Version

There is one specific version for actual and planned costs (version 0) in each controlling area. The SAP

System creates this version automatically when you set up a controlling area. You only need to maintain

the fiscal year data for planning in version 0. In addition to version 0, you can create any number of extra

planning versions in which you can enter planning figures using the planning transactions. When posting

actual costs you do not have the option of entering a version. The actual values are automatically posted

to version 0.

Enter required information, then press Enter.

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17. Sender Values


Click on "Receiver Tracing Factor" tab page.


17.3. Description

Click on "Receiver Tracing Factor" tab page to enter receiver information.

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18. Receiver Tracing Factor Portion


Enter Portion / Percentage of receiver Cost Center.


18.3. Description

Enter required information then press enter.

Enter receiving tracing factor, in this case its equal to all receiving cost centers.

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19. Back


Click on back button.


19.3. Description

Keep on clicking "Back" button till you reach initial screen of cost distribution.

Save your settings when prompted by system.

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20. Test Run


Ensure all required fields are filled properly, then press Execute button OR press F8.


20.3. Description

Enter required informaiton, then press "Execute" icon. Ensure that check boxes of "Test Run" and "Detail

Lists" are marked.

Enter following information as shown in the screen snap:

First period

Period signifying the start of the analysis or processing timeframe. The "From period" field contains the

first period, for which the assessment, distribution, periodic transfer or indirect activity allocation can be

executed.

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Last Period

Period signifying the end of the analysis or processing timeframe. The "To period" contains the last period

for which assessment, distribution, periodic transfer or indirect activity allocation can be performed.

Fiscal Year

Period, 12 months as a rule, for which the company is to create its inventory and balance sheet. The fiscal

year can be the same as the calendar year, but does not have to be.

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21. Log & Back


Click on back button.


21.3. Description

Check the log and press "Back" button to go to previous screen.

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22. Update Run


Uncheck Test Run & press Execution clock OR F8.


22.3. Description

Enter required information, then press "Execute" icon. Ensure that check box of "Test Run" is not marked

and check box of "Detail Lists" is marked.

Enter following information as shown in the screen snap:

First period

Period signifying the start of the analysis or processing timeframe. The "From period" field contains the

first period, for which the assessment, distribution, periodic transfer or indirect activity allocation can be

executed.

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Last Period

Period signifying the end of the analysis or processing timeframe. The "To period" contains the last period

for which assessment, distribution, periodic transfer or indirect activity allocation can be performed.

Fiscal Year

Period, 12 months as a rule, for which the company is to create its inventory and balance sheet. The fiscal

year can be the same as the calendar year, but does not have to be.

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SAP FICO - DC