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Project Trigger
PDD forMSD.03.03
Invoicing
Saichand Dade,Srinivas Punati,Kiran Kumar Potti,Ajay C MehtaDate: 01/01/2009
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Project Trigger SAP ERP, ISU, EP and BI Implementation
Process Definition DocumentMSD.03.03 Invoicing
Version 1.0 (Draft)January 2009
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1 Document Control:
Author Saichand Dade, Srinivas Punati, Kiran Potti, Ajay C Mehata
File Name and Path PDD_MSD.03.03_Invoicing
Created
Last Edited
Version
RevisionDate
RevisionDescription
Author/Process Owner
Sign-Off
1.0 27.01.2009 Initial Draft Saichand Dade,
Srinivas Punati,Kiran Kumra Potti,
Ajay C Mehta
Target Readership
Project Team Members
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2 Introduction
2.1 What is the Business Blueprint?
The Process Definition Document is the main deliverable of the Business Blueprint phase.The purpose of this document is to verify that a proper understanding of requirements hasbeen communicated. The blueprint also finalizes the detailed scope of the project.
2.2 Developing and Updating the Business Blueprint
The Business Blueprint will be created in the Business Blueprint Phase. This deliverable is acentral grouping of various disciplines. Blueprint deliverables and strategies will be thefundamentals for development and management in the on-going phases of the project.
After sign-off as been obtained from the relevant parties involved, a copy of the Business
Blueprint will be stored for reference only.2.3 Document Availability
This document is readily available to all staff on the project through a read only access to thecontrolled environment or through a hard copy. Please note that the master copy is held inelectronic format under the document reference.
2.4 Document Sign Off
Process Definition Document will be submitted to process owners for final sign off. Processowners are requested to respond with in three (3) business days from the date of submission,after which a discussion on the changes required will be initiated. The document must be
signed-off within five (5) business days after the same is submitted to the process owner for the first time. If no response is received from the Process Owner within five (5) business days,then the document will be deemed signed-off.
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3 Document Sign-Off Sheet
Location: Ahmedabad/Surat/Bhiwandi
(Duplicate sign off sheet in case there are more than one location process owners involved
for signoff)
X Torrent Power Limited:
Process Owner, Designation:
X Torrent Power Ltd:
TeamLead:
XIBM
Process Lead
Process Teams:
Trigger-TPL Trigger-IBM
Aajay C Mehta Saichand Dade
Jayendra patel Srinivas Punati
Manish G Panchal Kiran Potti
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5 Process Description
Enterprise Area: MSD SAP-ISUScenario: MSD.03 Manage Billing and Invoicing
Process Group: MSD.03.03 Invoicing
Process: MSD.03.03.01 Individual Invoicing
MSD.03.03.02 Mass Invoicing
MSD.03.03.03 Outsorting
MSD.03.03.04 Simulation
MSD.03.03.05 Reversal & adjustment Reversal
MSD.03.03.06 Individual Printing & Duplicate Bill
PrintingMSD.03.03.07 Mass Printing
Summary:
Invoicing:
In SAP ISU all billing documents are invoiced using this component,
which generates an invoicing document. The invoicing document
generates financial entries. Multiple billing documents of a customer
can be invoiced together (Joint invoicing). While invoicing, all un-
invoiced billing documents, arrears (outstanding balances),
discounts and DPI (Delay payment interest), Individual bills
generated and other accounting rectification entries (FICA) are
considered. At least one billing document is required to generate an
invoicing document.
Other than ISU billing documents all the service bills from sales and
distribution (SD) which are transferred to ISU can be invoiced
together.
For more details on Account Maintenance, DPI and Discounts
calculation refer: PDD MSD.04.05 & MSD.04.08.
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Invoicing offers variety of selection and control options. Forexample, the component enables:
• Invoicing of LT, LTMD and HT customers.
• Invoice simulation – customer request, Invoice presentation
etc.
• Validation (outsorting) of invoicing documents.
This document, as mentioned earlier in the Section 2.1, records andensures that a proper understanding of requirements of the existing
process has been communicated and will be addressed by the
TPL/IBM Teams responsible, through the To-Be Processes. This PDD
is therefore, a basic detailing that becomes a ground framework for
mapping them to the relevant functionalities in the SAP system.
Therefore, to get a complete understanding / detailed information at
a later point in time, it is recommended that this PDD document be
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Meter
Reading
Order
Billing Order
InvoicingInvoicingCreation of
Meter Reading Order
Creation of
Meter Reading OrderEntry of
Meter Reading Data
Entry of
Meter Reading DataBillingBilling
Billing DocumentBilling Order Print Document
Bill
Printout
Bill
Printout
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read with three other Blueprint phase project documents. These
other documents further detail / deal with the TPL requirements and
the configuration / customizing required to support them. These
documents will be initiated and finalized later with-in the Blueprint
Phase, after the milestone of PDD sign-off is achieved. Any changes
effected thereafter will be required to be included in the PDD. The
three other documents of the Blueprint Phase are:
1. TPL_ISU Billing & Invoicing Key Data Structure document
2. TPL_ISU Billing & Invoicing Developments document
3. TPL_ ISU Billing & Invoicing Gaps and Solutions document
You may also need to refer other documents that detail the “Changeand Authorization Management” and “Configuration Management”.
These will be deliverables of the end of next Phase of the projectknown as “Realization”.
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6 Process Design
6.1 Business Process Description:
Objective:
The actual contract billing (Like Energy Billing of Residential,
Commercial etc) component creates billing documents, credit memos
etc, are grouped into invoicing, so that they can be invoicedtogether and displayed on a bill (invoice document/print document).
Invoice links IS-U component with the Contract Accounts
Receivables and Payables (FICA) component. Posting documents are
created in FICA and are taken into account by invoicing during
account maintenance.
Business Requirements:
1. Billing :
After the billing order gets the status “billable”, billing can be
executed individually or mass which will generate billing documents
for each contract and transfers information to invoicing. The billing
document will contain details like, billed quantity billing price data,rate data, device data and meter reading data etc.
For further details refer: PDD MSD.03.02 energy billing.
1.1.1 Individual Invoice:
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By using this transaction a single invoice can be created. It is
possible to select the billing documents on the level of Contract,
Installation or contract account.
For example, certain HT high value and VIP customers need to pay
additional attention, such customers billing and invoicing needs to
perform individually. The customer registers his/her move-out from
the service territory and wants to be billed immediately, otherwise
customer complaints that his consumption bill is incorrect, resulting
in an immediate reversal of the bill. The executive can perform the
functions required for each of these cases individually.
It is possible to perform checks that are similar to the mass
invoicing process, individual simulation (EASISI). Since this
functionality is standard, no configuration is required. In order to
create an individual invoice at least one billing document has to beselected.
1.1.2 Mass Invoicing:
This transaction performs the mass invoicing for all the selected
billing documents that are ready to be invoiced. The result of this
transaction is the creation of invoice documents.
The selection of Billing Documents will be made on the level of
business partner, contract account or collective bill account (Group
Cluster Billing) within the selected portion. The selection criteria will
be saved in variants to promote them to reuse every time a billing
cycle is performed. It is recommended to run this transaction in
batch.
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1.1.4 Joint Invoicing: Joint invoicing groups multiple billing documents of single contract
account. For example a customer may have residential and motive
power connection in the same premise itself. In this scenario billing
for each installation/contract done separately and invoiced billing
documents jointly. In SAP ISU we can assign joint invoicing key at
contract level, where we have three options as listed below.
1. Must be invoiced jointly.
2. Can be invoiced jointly.
3. Must not be invoiced jointly.
If first option (Must be invoiced jointly) is selected, system will not
allow to invoice unless all the billing documents (of different
contracts) are available for invoicing.
1.1.5 Invoice rounding:
Invoicing amount will be rounded off and the excess or less amount
will be carried forward in subsequent invoice. Rounded amount will
be posted as a separate line item.
While invoicing the total invoice amount will be rounded to nearest
integer (+/-50 paisa). The rounding amount will be carried forward
to the next bill.
1.1.6 Outsorting:
While performing invoicing, the invoice amount is checked against
certain limits (Maximum and Minimum amount). These limits can be
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implemented for different outsorting check groups (Contract
account).
An invoicing outsorting check group can be assigned to a contract
account.
Concerned executive / employee can display the outsorted invoicing
document and can check line items. He can release that document
for further processing or he performs full reversal or invoice reversal
for necessary corrections.
1.1.7 Simulation:
Simulation is a tool to preview an invoice before the actual invoice is
issued. This is performed mainly for checking and reference
purpose, e.g. to check invoice presentation etc.
1.1.8 Reverse Invoicing document:
If the analysis of the outsorted invoicing document result some
errors, for example in DPI calculation, the invoicing document has to
be reversed before changes are made. Using this transaction the
user is able to select one invoicing document and reverse it.
Reversal will be done in case of bill is incorrect. These are three
types of reversals happening in SAP IS-U.
1. Full Reversal (Billing Document & Invoice Document).
2. Invoice Reversal (Only Invoice Document).
3. Adjustment reversal (only billing document )
Full reversal:
During full reversal billing documents will also be reversed along
with the invoicing document. This is done when there is any wrong
calculation in the billing document or wrong meter reading. After full
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reversal concerned executive / employee can change the necessary
data and perform billing as well as invoicing.
Invoice reversal:
During invoice reversal we can reverse the invoicing document
without reversing the billing documents. This is performed in cases
like wrong DPI / improper arrears (outstanding) etc... After invoice
reversal concerned executive / employee can do the necessary
changes and perform invoicing without doing billing.
Adjustment reversal:
Adjustment reversal is a special type of reversal. You can use this
type of reversal in cases that do not call for a full reversal, such as
when a print (Invoice) document contains only one incorrect billing
document. In this case you can reverse the incorrect billing
document and correct the bill.
After adjustment reversal, all the invoicing data that results from
the invoicing of a billing document remains unchanged. Adjustment
reversal enables you to reprint the bill the period of the billing
document that was reversed for adjustment, in order to create a
correction bill.
1.1.9 Bill Printing:
Present practice of bill printing process will be continued. To prepare
input file to printer from SAP a development is proposed, with input
parameters Portion, MRU, Business Partner, Document Date and
Posting Date. This development will generate a flat file in the format
required by TPL. Printing activity will be carried out using the flat
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file. Generated PDF files while printing will be stored in DMS server
and are attached to respective Business Partner.
While generating the flat file from SAP invoices will be sequenced
automatically for easy distribution. Invoices will be sequenced MRU
wise, MR order sequence wise. The invoices which are to be sent
through post, collective bills (group cluster) will be sequenced and
printed after normal invoices (sent through distributer).
Whenever there is need to view or print the bills, these bills can be
accessed from DMS server through Business Partner.
Based on the current requirement 4 flat file formats will be
developed.
1. Used for SEP customers
2. Used for LT customers
3. Used for LTMD customers
4. Used for HT customers
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6.2 Flow Diagram
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StartCreate meter reading/Billingorders
Upload to Data
Loggers
Enter meter readings in Data
loggers
Download Dataloggers toSystem.
ApplyValidatio
ns
Check readings
&release
Make necessaryChanges in meter
readings
Execute
Mass/Individual
Billing
DocumentOutsorted
Execute
Mass/IndividualInvoicing
Invoice Document
PrintingEnd
Display documentCheck BillDocument
Correction
required
Make necessarychanges
With correctionsImplausible
In meter readingsIn meter readingsPlausible
Yes
Other than meter readings
Reverse
No
Release
IsInvoice
Outsorted
Display Invoice
documentCheck InvoiceDocument
Yes
Release
Reverse
Is Full
Reversal
Yes
Make necessarychanges
No
SD, FICA, Manual Bill,
Manual postings, etc
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6.3
6.4 Exception and Variations
Not Applicable6.5 Key Performance Indicators
6.6 Integration Points
SAP ISU-FICA
PDD MSD.04.05 & MSD.04.08
6.7 Interface
Not Applicable
6.8 Gaps and Solutions:
Sl.
No
Gaps Workaround Enhancements
1. Preparation of FlatFile for printer input.
Needed
6.9 Configuration:
1. Invoicing document types
2. Number ranges for document types
6.10 Reporting Requirement:
1. Revenue Summary Portion wise, Tariff wise etc. Shown in as-is- MIS
2. AMC LT/Street Light /LTMD/HT and Street light of Gandhi nagarBill details
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6.11 Change Management
1. For collective billing automatic posting of accounts will happenafter invoicing.
2. SEP bill format will be as LT billing format.
6.12 Authorization:
Transactions T-Code Roles
Manager (IT/FI) Asst Manager (IT/FI)
Executive II/ I (IT / FI)
Systemoperator (IT)
Create individual invoice EASIBI, EA19Y Y Y Y
Display print document EA40Y Y Y Y
Mass Invoicing EA10Y Y Y Y
Collective invoicing EA10_COLLY Y Y Y
Create Bill - ParallelProcess
EA26Y Y Y Y
Individual Simulation EASISI, EA00Y Y Y Y
Mass Simulation EA10Y Y Y
Outsorting EA05Y Y Y
Individual - Full reversal EA13Y Y Y
Reverse bill – Mass EA15Y Y
Full Reversal – Mass EA14Y Y
Reverse Bill - Parallelprocess
EA33Y Y
Full Reversal – Parallelprocess
EA34Y Y
Print out Print Document – Mass EA60 Y Y
Print Collective Bill –Mass
EA64Y Y
Print out print document – Parallel
EA29Y Y
Print Collective Bill –Parallel process
EA58Y Y
Analyze Billing Order/Un invoiced BillingDocuments
E25TY Y
Adjustment reversal EABICOY Y Y Y
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6.13 As-Is Reference• As-Is.SD.07.02 & SD.07.08 (Control and Reports)
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