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CapitalImprovementPlanandCapital Budget

TllE TOWN OT

Fiscal Year2009-2010

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T}lE TflW]I flI

May 7,2010Mayor William H. Seay, Jr.Town Council MembersHighland Park, TexasMayor and Town Council:We areherein. pleased to submit the Town's 2009-2010 Capital Improvement Plan ("CIP") as presentedIntroductionThis document contins the Town's plan for meeting its capil needs for the next five years andestablishes the foundation for meeting capital needs long into the future.The development of this Capital Improvement Plan ("CIP") began in April, 2009. The initial step wasto identifu projects for consideration and collect supporting information on estimated cost and scope foreach. This step was completed in May, 2009. Because of the necessity of focusing staffs energies onmanaging the 2008-2009 Operating Budget during a period of decreased revenues over the last half ofthe 2009 fscal year, no additional work on the development of the CIP was undertken until October,2009, when the compiled information was submitted to the Council for an initial review. Since thatinitial presentation, the Town Council and stff have moved forward in quantiffing each project basedon a common set of criteria that resulted in a ranking of the projects. The criteria used to evaluate eachproject are included on page 8.A Capital Improvement Plan is just that - a plan. It is a blueprint towads accomplishing the task ofresponding to short and long-term capital needs. Capital planning is not a new concept for the Town.A five-year historical review of the Town's capil spending reflects a spending plan that is very similarin appearance to the proposed CIP spending plan.

TEXAS

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The remaining four years represent a forecast of future capil needs that may be funded givensufficient resources.ResourcesThe development of a formal CIP required that parameters, or practices, be established in order toretain the viability of the Plan. One such requirement is a minimum fund balance in the CapitalProjects Fund of $2,000,000. Another parameter, as recommended by staff, is the aggregation of thevarious available resources into the existing Capital Projects Fund. This is accomplished by themovement of fund surpluses in the General Fund and Utility Fund into the Capital Projects Fund. Atransfer of $3,000,000 from the Utility Fund to the Capital Projects Funds has already been approvedby ordinance and the transfer of $1,200,000 in General Fund surplus is included for consideration alongwith the adoption of the CIP. A third, as mentioned previously, is the inclusion of the two existingcapital programs and funding sources into the CIP.The Town will continue to explore the potential of public and private funding for projects. DallasCounty has shown a willingness to assist in providing some funding toward street right-of-wayimprovements. There may also be other sources of funding through grants and private donations,particularly as we approach the Town's centennial celebration.The following schedule reflects the funding sources for implementing the proposed five-year CIP:

Capital Proct FirndSash BahnceArnual Transr

REVENT]ES

General FundExcess Cash BalanceStreet ReswcingMbc. CorrcreteCarryover Prior FY

BeginnlgBlancefinn009

Utility FIndCash BalarceIntastucfure UDdate

$ 5.900.000

Storm Wate r Drainage UtilityF\lndCash BalarrceAnrnal Allocation

2009-2010Allocation

$ 1,200,000$ 10,234

Other SourcesConb:utiorsDonationsOther Govemnpntal

$ 650.0002010-2011Allocation

s 3.000.000s 529.435

Inveshrnnt Eamings

$

$ 260.000$ 650,000

20a012Allocaon

$ 464,609

Annual Res ourtes/Revenue s

I 620,740

$ 535,720

$ 1.100.000

$ 265,000$ 650,000

2012:2013:Alloction

$ 55t,790

$ 180,000$ 1.800.000

$ 270,000$ 650,000

20aM4Alloction

$ 10826.974

$ 551 ,790

$ 180,000

TMAI;ALIOCATION

$ r.800.000

$ 275,000$ 650,000

$ 100,000s 3284.044

$ 568,345$ 5,900,000

$ t 80,000$ 1.800.000

s 500.000

$ 280.000$ 3.250.000

$ 125,000

$ 1.200.000

$ 4.055,720

$ 2,843,314

$ 180,000$ 1.800.000

$ 500,000

$ 1,350,000

$ 165,000$ 4.116.790

$ 3.000.000

$ 180,000$ 8,300,000

$$ 120,000$ 3.576.790

$ 620.740$ 900,000$$ 66,000$ 3;544345

$ 1.000.000$ 576,000$ 27.364.0s4

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ExpendituresCapital projects are defined as major, non-recurring expenditures exceeding $50,000 that improve theTown's physical assets. Capital projects are further delineated in the following categories:o Facilitieso Parkso Public Safetyo Public Workso Storm & Surface Watero StreetsThe completion of the assessment process resulted in the prioritization of projects for fundingconsideration. The Town Council and staff held a work session in March, 2010, to review and discussthe proposed CIP developed from this assessment process.

The following schedule reflects the spending plan that makes up the proposed CIP. The schedulepresents both all identified and prioritized,capital projects that are apart of the CIP process regardlessof funding status. The project costs shown are based on current estimates that will require updating infuture year CIP presentations. The schedule also includes the two on-going capital

Current ProjectsMockingbird taneExall lke DamAbbott Dainaeg Ir

Lr.rn sprr.

Hackberry Creek RestorationConnor Park StabiliationMirarnar Cuert Modf atiorsTraft Signal UpgradePreston Road RehabilittionRetaining Wall@ Town HallBridge Irspection & RepairsExa[ tke dredgingService Center wallTennb Court recorsErrctionTown HallparkingSfreet signage rrydateWillow Wood Allev Pavino

20tw0fl,,lloco[

$ 6,572,380

2W-2Qt2:rAllcadon,;

$ 372,380

.':,2.97?4!!*3,,,;,'Alldcoii l.

$ 300,000

$ 1,300,000 $ 2,000,000

$ 270,000

$ 1,600,000

$ 150,000

$ 1,300,000

$ 230,000 $ 380,000

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The projects funded for 2009-2010 are presented on pages 12-20 while pages 2I-31 containinformation on projects that are unfunded and subject to future consideration. Detail for the two annualprograms is included on pages l0 & I l.CIP SummaryThe staff believes that the proposed CIP is a fiscally sound plan that will set the tone of future capitalproject management. It is understood that this is a dynamic plan and process and, like the annualoperating budget, will be continually managed. The proposed 2010 CIP, in summary, is as follows:

$ 10.826.974

ConclusionWe wish to thank the Mayor, each Councilinvaluable assistance in the development of thisRespectfully submitted,

$ 4,rt6,462$ 9,994,556

jj4 / ^r/t"7ill LindleyTown Administrator

$ 4,055,720 $ 4,116,790 $6.936.676

$ 3,576,790

Member and each Town Department Head for theirformal CIP and resulting capital plan for 2009-2010.

$ 5,976,676

$ s,976,676 $ s,472,676

'tBill PollockDirector of Fiscal & Human Resources

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FACILITIESo Town Hall parkingo DPS Facility Flood-proofingPARKSo Tennis Court ReconstructionPUBLIC SAF'ETYo DPS Communications, DPS Administration, DPS Support Services & Town AdministrationFacility RenovationPUBLIC WORKSo Concrete Wall @ Service CenterSTORM & SURFACE \ryATERo Beverly Drive Culvert Modifications (between Drexel Drive & St. John's Avenue)o Connor Park Shoreline Stbilization & Silt Removalo Hackberry Creek Stream Bank Restorationo Exall Lake Dredging & Silt Removalo Reconstruction of Retaining Wall @ Town HallSTREETSo Beverly Drive Rehabilitationo Bridge Inspection and Repairso Miramar Avenue Culvert Modifications (between Drexel Drive & St. John's Avenue)o Preston Road Rehabilittion. Upgrade Traffic Signals - Bishop & Airline Avenue @ Mockingbird Laneo Uperade Town Signage Willow Wood Alley Paving EnhancemenPROGRAMSo Annual Miscellaneous Concrete and Street Resurfacing Projectso Annual Water & Sanitary Sewer Reconstruction/Rehabilitation Project

CAPITAL PROJECTS BY CATEGORY

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Collection of selected projects with supporting documentationPresentation of Initial Listing of Projects to CouncilCouncil discussion on CIP developmentBudget amendment for the moving of specific resources betweenGeneral, Utility and Capital Projects Funds in anticipationof implementing the proposed CIPAssessment of projects and development of a prioritized listPresentation of assessment results to the Council and CIP discussionCIP work session - Council and staffFinal CIP review prior to submission for approvalAdoption of CIP and Capital Budget

CIP DEVELOPMENT CALENDARApril,2009

October 13,2009November 23,2009

December 14,2009January,2010

February 8,2010March 2,2010

March 22,2010May 10,2010

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SAFETY - The level of risk or hazard to public health and safety that includes the determination ofpotential for loss of life, personal injury, loss of property or property value. (30%)TOWI\ SERVICES - The maintenance of existing or the development of new services, facilities andinfrastructure which allows the Town to deliver essential services to residents. (15%)QUALITY OF LIFE -The maintenance and enhancement of the Town's infrastructure and serviceswhich supports our residential community. This criterion would include projects which preserve andenhance the overall quality of life and projects which ensure economic viability to support a sustinablecommunity. (20%)

ASSESSMENT CRITERIA(WITH WETGHTED VALUE)

NECESSITY - The level of importance given to the project considering the consequences of deferralboth in its impact on public health and welfare and financial/opportunity loss. (20%)OUTSIDE FINANCIAL SOURCES - Extent to which non-Town funds in the form of grants,matching funds, or private donations are likely to be available to fund this project. (10%)BUDGETARY IMPACT - The impact that thiscosts. (5%) project will have on current and future operating

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PROJECTDETAIL

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Town of Highland Park, TexasCapital Improvement Plan

Pmct CategoryTotal Pmcted CostDes

An annual program of resurfacing asphalt road surfaces throughout the Town based upon surface and road be conditions and thereplacement of adjoining concrete surfaces (sid ewalk, curb & gutter, inverts and approaches). Although all fund ing for this program ismanaged through the Capital Projects Fund's ROW ("CPF-ROW') subfund, the source of funding for the annual street resurfacing prognmis from a transfer from the Utility Fund based upon a 5% street rental fee charged on goss rvenues forwate sanitary sewer and solidwaste coleection and disposal services, The miscellaneous concrete element is funded from an annual transfer from the General Fund fromcurent revenues. Program expenditures and resources are projected to be used in conjunction with the Beverly Drive Rehabilitation Projectin FY 201 l.

of

SteetsAnnual Progra.m

ExoenditurtsConsrction

Department of ResponsibilityUseful Life

Fundins SouresCPF - ROW

Previoustr'undino

Totl $ 59 r ,230$ s9r,230FY 2010$ 789.435$ 789.435

PrcviousFundins

Totl s 472,12

FY201t$ 800.720

s 472,tt2

Fairx (from Lonn Aho to Bever) = 8,877 syN. Versailhs (from Rohnd to Ar6tong) = 5pl7 syS. Versails (from Robnd to Arnrstong) = ,013 syBebbire (tom Roland to lonn AIto) = 3,ZqO syLorraine (fom Doughs to Preston) = 2,870 syArcady (from Dowbs to Preston) = l,S[] 5y

Engireringl 0 years

$ 800.720

FY 2010s 789.43s

['V?tt 2$ 821.790

$ 789.435

$ 821.790

FY201l$ 800,720

"v 2013$ 826,790

$ 800.720

$ 826.790

Fr2012

FY 2014

$ 821,790

$ 848,345

$ 821,790

$ 8484s

FY2013

Fv20l5

$ 826.790

$ 870,395

$ 826,790

$ 870J9s

FY2014$ 848.345

$ 5,548,705Total

$ 848,34s

$ 5,548,705

FY20t5$ 870.395$ 87039s $ 5.429.587Total

$ s.429.587

l0

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ProJect CrtegoryTotal Pructed Cost

The Town has maintained a pay-as-you-goprogram for the replacement/rehabilitation of its aging water and sanitary sewer systems since theI 980's. The Town funds this program through current revenues for the sale of water and sanitary sewer services. The Utility Fund generates theresources which are trnsferred to the Capital Projects Fund - Utility Infrastructure ("CPF-Utilities").

ofPm

Storm & Surce WaterProgram

ExnrxlihrnsCorstuctbn

De parrc nt of Re spons ibilityUseful Ufe

PrcviousFhnllmTotal $ I,800,000$ r.800.000

EV 20tO$ r,800,000$ 1.E00.000

FY20lt$ 1,800.000$ 1,800,000

Pro.lcctRcplace watcr and sanitary sewer line - eascment in 44OO Blockbetwccn Mockingbird Lane and Southem AvcnueRcplacc watcr and sanitary sewer line - easemcnt in 44OO Blockbctwcen Livingston Avenuc and Edmondson AvenucRcplace water and sanitary sewcr line - casement in 44OO Blockbctween Fairfax Avenuc and Elcvcrly DriveReplacc watcr and sanitary sewcr linc - cascmcnt in 43OO Blockbctwccn Bcvcrly Drivc and Vcrsailles AvcnueRcplacc watcr and sanitary sewer line - easemcnt in 42OO Blockbctween Fairfax Avenue and Edmondson AvenueRcplacc watcr and sanitary scwer line - allcy in 42OO Blockbetwecn San Carlos Drive ([Jniversity Park) and Potomac AvcnucWaterline at Lcmmon bctwccn Wcstside Drivc and MacArthurAvcnueCIPP of sanitary scwcr linc in St. John's Drivc from EuclidAvcnue to Amstrong AvcnueReplacc watcr and sanitary sewcr linc - 37OO Block of Crcsccnt,A'venuc Total

Engineering80 years

FY:012$ r.800.000$ r.800.000FY20l3$ 1.800.000$ 1.800.000

FY 2014$ 1.800.000$ 1.800.000

2009-2010

FY2015$ 1.800.000$ r.800.000 $ 12.600.000Total

$ 12.600.000

$ 12,600,000

Estlmatc Costs 237,500

237,5002so,ooo3l6,000252,5o0275,OOO

50,oool25,OOO56,500$ l,800,ooo

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Pmct CategoryTotal Procted Cost

This project involves the development of greenspace at two locations along Mockingbid Lane. At 35 I 8 Mockingbird Lane, the projectedincludes the purchase ofa parcel of land and the development of a grcenspaco to improve pedestrian safety at the intersection ofMockingbirdlaneandByronAvenuewhereaschool crosswalkislocated. ThesecondisthedevelopmentofagreenspaceatMockingbirdLane's east intersection with the Dallas North Tollway. Tis site will serve as a visual entry portal for the Town on its west side.

of

Parks$334,s26

Departnrcnt of ResponsibilityUseful Life

Fundins SourcesCPFPrtvlowFhndins

Totl $ 98,796

ParksSrrchro - 50 yearsIandscape - Continuors

$ 9E.796FY 2010$ 236.997s 236.997

FY 201 I Fr20l2 FY 2013 FY2014

II

Fv201s$ 335,793

Totl$ 33s.793

I2

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This project provides for an engineering study ofthe Exall Lake Dam and an analysis of its integrity.any improvements identified and needed,of Proct

EngirreringUndetermined

Funding of $500,000 is available for

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Proct CrtegoryTotal Pructed Cost

The Town televised the Abbott Avenue storm sewer to determine scope of work needed to improve drainage. The esult ofthat study is acontract for identified improvements.

Storm & Srrce Water$349,650

Departnrent of ResponsibilityUseful Life

Engheering50 Yean

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Pmject CategoryTotal Pmcted Cost

Acquisition of ncccssary rcplacemcnt communications cquipment will neccssitatc thc cxpansion of thc DPS Communications arca. Thiscxpansion will, in tum, impact thc spacc occupicd by DPS Administration and DPS Support Scwiccs and, possibly, Town Hall. Thc scopc ofthis projcct is to idcntify cunent and future spacc nccds within DPS Communications, DPS Administration, DPS Support Scwiccs and TownAdministration and to addrcss thesc nccds through rcnovation ofcxisting spacc and possiblc cxpansion.

Public Safcty$6,500,000

ExoendituresArchitcchral dcsConfinnicationsConsErrtion

y'spacc phn IPrcvioustr'undins

Funding Sources

Depament of ResponsibiligUseful Life

s 72,380

PF

Totl $ 72.380FY20l0$ 300,000

s 300.000Previousf'rnlino

Total

FY20ll

$ 72,380

$ 1.000.000$ 300.000

s 72-ft

$ r,300,000

DPS8 ycars - Equnnnt50 ycan - Fac

FY 2010

Fv012

$ 300,000$ 300.000

$ 2.000.000$ 2.000.000

F\/ tot l

$ 1.300.000FY20ll$ 1300.000

s r.600.000$ 1.600.000

FY20l4

Fr20t2$2,000.000 I $r,600.000 I $r.300,000

$ 1.300.000

$2.000.000 I s1.600.000

$ 1300.000

Fy 201 5

FY20l3

$ 372,380Total

['v 2014

s 1.000.000

su00.000

$ 5.20U-UU0s 6.572.380

FY 2015 $ 6.572.380Total$ 6.572.380

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The retaining wall along Hackberry Creek were it runs under the parking deck and the DPS facility requires flood-proofing to stop theseepage ofwater into the basement during heavy rainfall events.of

ExoenditursConsfirction

Fndins SouresCPF

PrtviousFrndlnoTotal

FY20l0

PrcviorsFlndinpTotol

FY20lts 20.000$ 20.000

DPS20 pan

FY20l0

FY20l2s I 8l .600s tflt-60n

Fv20tl$ 20,000

FY 2013

$ 20,000FV20t2$ r 81,600

Fv2014

$ 18t,600FY 2013

FY 2015

FY20t4

$ 20t,600Total$ 201.600

FY 2015 $ 201.600Tnfcl$ 201.600

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Town of Highland Par TexasCapital lmprovement Plan

DescThe culvert located at Beverly Drive and St. John's Drive is undersized for the amount of water flow during heavy rains. This projectincludes an engineering study, in conjunction with the development of a master plan for Hackberry Creek, and reconstruction of the culvertsto alleviate water flow restrictions and improve water flow along Hackberry Creek.

ofDepartment of ResponslbllityUseful Llfe Engineering50 years

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Town of Highland Par TexasCapital Improvement Plan

Fullyrehabilitateallinadequatesubsurfaceutilities,pavement,curbandgutter,andresurfaceroadway. Thescopeofworkwillincluderepairs to storm sewer, sub-base repairs, sidewalk repairs and elimination oflow areas in the pavement.of Pro

Construction

Fundinq Sources-ROWounty

PrevousFundine

Engineering20 years

FV 201n$ 65,000$ 5_O00

FY 20tl$ t.000.000$ 50().0(xt$1.500.001,

FY20l2$ 617.000$ 500.000$ 1.117.000

FY 20t3 F.Y 2014 FY 20rs It tr5.t,tl(lTotal$ t,17,000$ r.000.000I -flz-ililil

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Town of Hlghland Park, TexasCapital Improvement Plan

Proct CategoryTotal Pmjected Cost

Heavy rain events have resulted in the erosion of the stream bank along Hackberry Creek.treesto fall, creating blockages and collection ofsediment.of

Storm & Srrce Water$3, r 80,000

Exnendlturusu'vey & Ensineerins

Departnnt of ResponsiblllgUeful Llfe

PrtvlowlrndlnoTotl

v tor n FY20il

As a result, tree roots have been exposed, causing

Ergircering30 years

Ftrtol2$ 150.000$ 150.000FY2013$ 230.000$ 230.000

FY2014 FY201s s 380.000Totl$ 380.000

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The culverts located at Miramar Drive and Hackberry Creek are undersized for the amount of water flow during heavy rainfall events.Waterbackup affects adjacent private property.ofProct

F;tgineering40 years

2t

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The upgradeof signals and signage at this intersection will bring conformity in appearance and technology withthe recently completedreconstnction of Mockingbird Lane from Hillcrest Avenue to the Town's west limit line.of

Engirrcering15 years

1%====--T iIgFj-lr-E=WAL

=E=ffi22

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Preston Road has been showing signs of cracking and deterioration. Large, heavy tncks travel on it daily as well as a high level ofpassenger vehicles. The driving surface has begun to fail in some areas due to weakened subgrade. Thee is the potential offundingparticipation by Dallas County and the scheduling of this project will likely coincide with their funding schedule.

Engneeringl0 pars

23

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Pmct CrtegoryTotal Projected Cost

The retaining wall along Hackberry Creek as it passes under Town Hall and south is separated due to undermining and erosion.streambed is also restricted from Town Hall to Euclid Avenue causing potential for flooding as experienced in 1995.

Storm & Srce Water$5 t 3,000

Department of ResponslbllltyUsefrl Life

Engneering50 pars

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Town of llighland Park, TexasCapital Improvement PIan

Proct CrhgoryTotal PrcJechd Coct

Conduct inspection ofthe Town's 8 bridges that carry vehicular taffic in conjunction with the biennial TDOT bridge inspection to assistin identifying early ss of erosion and structual failures.of

Stets$60,000

Departm nt of RecponrlblllgUsefrl llfe

II

ErUirEeringN/A

25

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Proct CategoryTotal Projected Cost

Accumulated sediment is restricting flow capacity of the dammed portion of Turtle Creek - Exall Lake. The poor water quality is due to aninadequate water depth and algae growth. The dredging would include the area from Beverly Drive to Exall Dam.of

Storm & Surce Water$900,000

Departrne nt of Re spons ibiltyUseful Life

Engrreering30 years

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Pmct CategoryTotal Pmcted CostDesc

Replace approximately 460 linear feetofwood fencingaround storage arealparking lot atthe Service Center. This project may be absorbedinto the water & sanitary sewer infrastructure program as this site is used for material storage on Public Works projects.

Public rvVorks$ss,000

Departnrcnt of ResponsibllityUseful Llfe

Engineering30 years

:

liiiri i

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Descriotion ofReconstruct tennis courts #1, #3,#4,#5,#6,#7 &.#8 with a post-tension concete slab, new fencing and new lighting.

Parks20 yean

li'..u.*'+ ll--*.(

\i

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Construct angle parking spaces at Bartholow Square along Drexel Drive and restripe parking spaces along Euclid to incree the number ofparking spaces by I 6. This project has a high potential of being incorporated into any construction project scheduled for the DPS/TownHall facility.of

Engineering50 years

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Pmct CrtegoryTotal hocted Cost

ImprovementintheappearanceoftheTown'ssignagewithnewbranding. IncludesT00stretnamesigns,355streetlightsandl2trafficsignals. New LED technology will be used for lighting.of

SEets$270,000

Departne nt of Re sponsibllltyUsetul Llfe

EngineeringN/A

30

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In response to requests, this project will enhance both the appearance and the life ofthe asphalt surface for the alley leading to Teddy BearParkforpedestriantraffic. ThisalleyservesasakeylinkinthewesttoeastfoottafficthroughtheTown. Thisprojectmaybeabletobeincluded in a future street resurfacing program.

of

EngineeringI 5 years

3l

Documents

CIP 2009.2010[1]